Town of Ware Shoals Digital LED Message Sign Purchase and Installation RFP 2026
Town of Ware Shoals, Town of Ware Shoals, SC·City
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- Primary Contact
- Bryan Ross
- Scope Location
- Ware Shoals, SC
- Submission Address
- 8 South Greenwood Avenue, Ware Shoals, SC 29692
SUMMARY
The Town of Ware Shoals, South Carolina, is soliciting proposals for a complete turnkey project to purchase and install a new double-sided, full-color digital LED message sign. The scope includes the removal of an existing sign, delivery, permitting, engineering, electrical work, software, training, and construction of a permanent decorative stone monument base using Coronado Appalachian Field Stone – Gray Quartzite. Technical requirements specify a minimum display size of 32.5" x 105.5" with a preferred 6mm pixel pitch (9mm acceptable). Proposals must include a minimum five-year comprehensive parts and labor warranty. Sealed proposals are due by September 11, 2026, at 5:00 PM to the attention of Mayor Bryan Ross.
EVALUATION CRITERIA
Compliance with specifications (30), Cost (25), Vendor experience and qualifications (15), Warranty and technical support (10), Software functionality (10), Proposed design and appearance (5), Project schedule (5)
REQUIRED DELIVERABLES
Company information, Product literature, Technical specifications, Conceptual rendering, References, Project schedule, Warranty documentation, Lump-sum Base Bid
REQUIRED ATTACHMENTS
Bid Pricing Form, Mandatory Compliance Checklist, Non-Collusion Certification, Bidder Certification
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Ware Shoals?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 8 South Greenwood Avenue, Ware Shoals, SC 29692. For questions, contact Bryan Ross.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications (30), Cost (25), Vendor experience and qualifications (15), Warranty and technical support (10), Software functionality (10), Proposed design and appearance (5), Project..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Ware Shoals?
All active and historical solicitations from Town of Ware Shoals are tracked and searchable. As a city agency, Town of Ware Shoals regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Pricing Form, Mandatory Compliance Checklist, Non-Collusion Certification, Bidder Certification. Review the full document from Town of Ware Shoals for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Ware Shoals in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Ross. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ware Shoals, SC. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Company information, Product literature, Technical specifications, Conceptual rendering, References, Project schedule, Warranty documentation, Lump-sum Base Bid. Proposals should clearly address how each deliverable will be met.
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