Town of Penfield Exterior Stairwell Replacement at Town Hall Bid 2023
Town of PenfieldCity · Penfield, NY- Due
- Oct 27, 2023
- Deadline passed
- Posted
- Oct 5, 2023
- Primary contact
- Eric Tait
- (585) 340-8691
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THE 30-SECOND BRIEF
The Town of Penfield Department of Public Works is seeking a qualified contractor for the replacement of an exterior stairwell at the Penfield Town Hall, located at 3100 Atlantic Ave. The project area is approximately 200 sq. ft. and involves excavation along existing masonry walls, removal and replacement of footings, CMU walls, brick, concrete caps, concrete stairs, and metal hand railings (powder coated black). The scope also includes the removal, disposal, and replacement of two steel man doors and frames, with salvage and reinstallation of existing locksets. Contractors must protect existing electrical conduit serving EV charging stations. This is a prevailing wage contract requiring certified payroll audits and a 5% retainage fee. A mandatory pre-bid meeting is scheduled for October 19, 2023, at 11:00 AM. Bids are due by 11:00 AM on October 27, 2023. Project completion is required no later than June 1, 2024.
Lowest responsible bidder based on the comparison of total price bid
SUMMARY
The Town of Penfield Department of Public Works is seeking a qualified contractor for the replacement of an exterior stairwell at the Penfield Town Hall, located at 3100 Atlantic Ave.
The project area is approximately 200 sq. ft. and involves excavation along existing masonry walls, removal and replacement of footings, CMU walls, brick, concrete caps, concrete stairs, and metal hand railings (powder coated black). The scope also includes the removal, disposal, and replacement of two steel man doors and frames, with salvage and reinstallation of existing locksets. Contractors must protect existing electrical conduit serving EV charging stations. This is a prevailing wage contract requiring certified payroll audits and a 5% retainage fee. A mandatory pre-bid meeting is scheduled for October 19, 2023, at 11:00 AM. Bids are due by 11:00 AM on October 27, 2023. Project completion is required no later than June 1, 2024.
EVALUATION CRITERIA
Lowest responsible bidder based on the comparison of total price bid
REQUIRED ATTACHMENTS
5- Non-collusive bidders certificate
- IRS form W-9
- HSE Plan
- Certified payroll audit
- Proof of capacity (equipment, labor force, references)
- Submit to
- Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526
- Scope location
- Penfield, NY
- Projected sq ft
- 200 sq ft
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2023. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526. For questions, contact Eric Tait.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Tait at (585) 340-8691. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on the comparison of total price bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: non-collusive bidders certificate, IRS form W-9, HSE Plan, certified payroll audit, proof of capacity (equipment, labor force, references). Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 200 sq ft. Review the full solicitation for detailed scope requirements.