Town of Needham Design Services for NHS HVAC Roof Upgrades RFQ 27DPW101D 2026
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Ashley Ellis · (781) 455-7550
- Scope Location
- Needham, MA
- Submission Address
- Town of Needham, DPW Admin Dept., c/o Director of Administration, 500 Dedham Avenue, Needham, Massachusetts 02492
SUMMARY
The Town of Needham is soliciting qualifications from engineering and architectural firms for a feasibility study and design services related to NHS rooftop unit (RTU) and roof replacement under RFQ 27DPW101D. The project scope encompasses schematic design options, design development, construction documents, bidding support, and construction administration. Required disciplines include mechanical, structural, roofing, electrical, plumbing, fire protection, acoustical engineering, and cost estimating. A mandatory briefing session is scheduled for September 3, 2026, at Needham High School. Qualifications are due by September 17, 2026, at 11:00 AM, though the summary metadata indicates a final closing deadline of October 1, 2026. The first phase fee for schematic design is capped at $150,000.
REQUIRED DELIVERABLES
Feasibility Study, Schematic Design options, Design Development, Construction Documents, Cost Estimates
REQUIRED STAFFING ROLES
Mechanical Engineer, Architect, Structural Engineer, Roofing Specialist, Electrical Engineer, Plumbing Engineer, Fire Protection Engineer, Acoustical Engineer, Cost Estimator
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Town of Needham, DPW Admin Dept., c/o Director of Administration, 500 Dedham Avenue, Needham, Massachusetts 02492. For questions, contact Ashley Ellis.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Ellis at (781) 455-7550. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, MA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Mechanical Engineer, Architect, Structural Engineer, Roofing Specialist, Electrical Engineer, Plumbing Engineer, Fire Protection Engineer, Acoustical Engineer, Cost Estimator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Feasibility Study, Schematic Design options, Design Development, Construction Documents, Cost Estimates. Proposals should clearly address how each deliverable will be met.
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