Town of Madison Cemetery Monument Cleaning RFP 2026
Town of MadisonCity · Madison, ME- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Jul 21, 2026
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THE 30-SECOND BRIEF
The Town of Madison & Madison Cemetery Committee is seeking proposals for professional cleaning and restoration services for approximately 80 headstones and monuments across three small cemeteries: Barron Corner/E. Walters, Stoutamyer, and E. Thompson. The project requires a strict preservation-first approach using non-destructive methods such as manual scrubbing with soft brushes, pre-wetting, and pH-neutral biological cleaners (e.g., D/2 Architectural Antimicrobial). Some stones may require epoxy repairs and base resetting. Contractors must provide evidence of experience in historic masonry, three professional references, and proof of insurance. Work is expected to start as soon as possible and must cease when temperatures drop below 40 degrees Fahrenheit. Proposals are due by August 17, 2026.
Digital photographs of sample stones before and after cleaning, Final project log
Experience in cemetery monument preservation, professional references, insurance compliance
SUMMARY
The Town of Madison & Madison Cemetery Committee is seeking proposals for professional cleaning and restoration services for approximately 80 headstones and monuments across three small cemeteries: Barron Corner/E. Walters, Stoutamyer, and E. Thompson.
The project requires a strict preservation-first approach using non-destructive methods such as manual scrubbing with soft brushes, pre-wetting, and pH-neutral biological cleaners (e.g., D/2 Architectural Antimicrobial). Some stones may require epoxy repairs and base resetting. Contractors must provide evidence of experience in historic masonry, three professional references, and proof of insurance. Work is expected to start as soon as possible and must cease when temperatures drop below 40 degrees Fahrenheit. Proposals are due by August 17, 2026.
EVALUATION CRITERIA
3- Experience in cemetery monument preservation
- Professional references
- Insurance compliance
REQUIRED DELIVERABLES
Digital photographs of sample stones before and after cleaning, Final project log
REQUIRED ATTACHMENTS
3- Evidence of capability
- List of three professional references
- Proof of Commercial General Liability and Worker’s Compensation insurance
- Scope location
- Madison, ME
Questions about this RFP
How do I respond to this RFP from Town of Madison?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Madison in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Digital photographs of sample stones before and after cleaning, Final project log. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in cemetery monument preservation, professional references, insurance compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Madison?
All active and historical solicitations from Town of Madison are tracked and searchable. As a city agency, Town of Madison regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of capability, List of three professional references, Proof of Commercial General Liability and Worker’s Compensation insurance. Review the full document from Town of Madison for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, ME. Review the full solicitation for detailed scope requirements.