Town of Leesburg Legal Case Management Software Solution RFI 100130-FY27-13
Town of LeesburgCity · Leesburg, VA- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Primary contact
- Octavia Andrew
- (703) 737-7176
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THE 30-SECOND BRIEF
The Town of Leesburg, Virginia, is issuing RFI No. 100130-FY27-13 to obtain information and industry feedback regarding legal case management software solutions to support the Town Attorney’s Office. The Town seeks a centralized platform for matter management, litigation tracking, contract and license agreement management, claims and risk management, document and records management, and workflow automation. Key technical requirements include integration with Microsoft 365 (Outlook, Teams, OneDrive) and Laserfiche, secure role-based access, and mobile accessibility for smartphones and tablets. The solution must also support municipal real estate acquisition, land rights project management, and encroachment application management. Responses should include software overviews, deployment models (SaaS, cloud-hosted, or on-premises), and planning-level cost estimates for licensing and implementation. Information is due by September 1, 2026, at 5:00 pm ET via email to [email protected].
Company Information, Software Overview, Legal Case Management Features description, Costs and Cooperative Purchasing estimates, Submittal Protection Disclosure Form
SUMMARY
The Town of Leesburg, Virginia, is issuing RFI No. 100130-FY27-13 to obtain information and industry feedback regarding legal case management software solutions to support the Town Attorney’s Office.
The Town seeks a centralized platform for matter management, litigation tracking, contract and license agreement management, claims and risk management, document and records management, and workflow automation. Key technical requirements include integration with Microsoft 365 (Outlook, Teams, OneDrive) and Laserfiche, secure role-based access, and mobile accessibility for smartphones and tablets. The solution must also support municipal real estate acquisition, land rights project management, and encroachment application management. Responses should include software overviews, deployment models (SaaS, cloud-hosted, or on-premises), and planning-level cost estimates for licensing and implementation. Information is due by September 1, 2026, at 5:00 pm ET via email to [email protected].
REQUIRED DELIVERABLES
5- Company Information
- Software Overview
- Legal Case Management Features description
- Costs and Cooperative Purchasing estimates
- Submittal Protection Disclosure Form
REQUIRED ATTACHMENTS
Submittal Protection Disclosure Form
- Submit to
- [email protected]
- Scope location
- Leesburg, VA
Questions about this RFP
How do I respond to this RFI from Town of Leesburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Octavia Andrew.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Town of Leesburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Octavia Andrew at (703) 737-7176. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Information, Software Overview, Legal Case Management Features description, Costs and Cooperative Purchasing estimates, Submittal Protection Disclosure Form. Proposals should clearly address how each deliverable will be met.
Can I search RFIs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Town of Leesburg?
All active and historical solicitations from Town of Leesburg are tracked and searchable. As a city agency, Town of Leesburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Protection Disclosure Form. Review the full document from Town of Leesburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, VA. Review the full solicitation for detailed scope requirements.