Town of Arlington Parking Meter Coin Collection and Maintenance RFP #26-20
Town of Arlington, Town of Arlington, MA·City
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- Reported Agency
- Town of Arlington, MA
- Primary Contact
- Mary Ellen De Natale
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Arlington, MA
- Submission Address
- Office of the Town Manager/Purchasing Department, Town Hall Annex – 2nd floor, 730 Massachusetts Avenue, Arlington, MA 02476
SUMMARY
The Town of Arlington, MA is seeking proposals from qualified firms for RFP #26-20, Parking Meter Coin Collection and Maintenance. The scope of services includes twice-weekly coin collection from 125 single and dual space Mackay street meters and six IPS multi-space kiosks, as well as routine and preventive maintenance, repairs, and troubleshooting. The contractor must deliver collected coins to a designated bank and wire funds to the Town at least twice monthly. Minimum requirements include two years of experience with IPS and Mackay meters and prior service to at least three municipalities. The initial contract term is one year starting October 1, 2026, with two optional one-year renewals. Proposals are due September 10, 2026, at 2:00 p.m., with a question deadline of September 3, 2026.
EVALUATION CRITERIA
Experience and Capability, Past Performance, Plan of Services, Price
REQUIRED DELIVERABLES
Technical Proposal, Price Proposal, Certificate of Non-Collusion, Certificate of State Tax Compliance, Letter of Transmittal, Company Experience and Capability, Past Performance References, Plan of Services
REQUIRED ATTACHMENTS
Appendix A: Contract Documents, Price Proposal Form, Price Sheet, Certificate of Non-Collusion, Certificate of State Tax Compliance
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Arlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Manager/Purchasing Department, Town Hall Annex – 2nd floor, 730 Massachusetts Avenue, Arlington, MA 02476. For questions, contact Mary Ellen De Natale.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Capability, Past Performance, Plan of Services, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Arlington?
All active and historical solicitations from Town of Arlington are tracked and searchable. As a city agency, Town of Arlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Contract Documents, Price Proposal Form, Price Sheet, Certificate of Non-Collusion, Certificate of State Tax Compliance. Review the full document from Town of Arlington for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Arlington in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Ellen De Natale. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arlington, MA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Proposal, Certificate of Non-Collusion, Certificate of State Tax Compliance, Letter of Transmittal, Company Experience and Capability, Past Performance References, Plan of Services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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