Tennessee Emergency Management Authority Critical Incident Management System RFP 34101-250701 2026
Tennessee Department of Commerce and Insurance, Nashville, TN·State
- Reported Agency
- Tennessee Emergency Management Authority
- Primary Contact
- Sharon Pope · (615) 741-9588
- Contract Term
- 5 years
- Duration
- 60 months
- Scope Location
- Nashville, TN
- Submission Address
- Nashville, TN
SUMMARY
The Tennessee Emergency Management Authority (TEMA) seeks a cloud-hosted software solution for incident tracking, resource coordination, and communication. Proposals are due September 18, 2026.
EVALUATION CRITERIA
General Qualifications & Experience (10), Technical Qualifications Experience & Approach (50), Oral Presentations (10), Cost Proposal (30)
REQUIRED DELIVERABLES
Critical Incident Management System, Software licensing, Configuration, Integration with ArcGIS, Training, Support, IAPs, SitReps, AARs
REQUIRED ATTACHMENTS
Response Statement of Certifications & Assurances, Technical Response & Evaluation Guide, Cost Proposal & Scoring Guide, Reference Questionnaire, Score Summary Matrix, System Requirements Matrix, Pro Forma Contract
REQUIRED STAFFING ROLES
project team members, key people
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Tennessee Department of Commerce and Insurance?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nashville, TN. For questions, contact Sharon Pope.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications & Experience (10), Technical Qualifications Experience & Approach (50), Oral Presentations (10), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Department of Commerce and Insurance?
All active and historical solicitations from Tennessee Department of Commerce and Insurance are tracked and searchable. As a state agency, Tennessee Department of Commerce and Insurance regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Statement of Certifications & Assurances, Technical Response & Evaluation Guide, Cost Proposal & Scoring Guide, Reference Questionnaire, Score Summary Matrix, System Requirements Matrix, Pro. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tennessee Department of Commerce and Insurance for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tennessee Department of Commerce and Insurance in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sharon Pope at (615) 741-9588. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, TN. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project team members, key people. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Critical Incident Management System, Software licensing, Configuration, Integration with ArcGIS, Training, Support, IAPs, SitReps, AARs. Proposals should clearly address how each deliverable will be met.
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