Syracuse City School District Oracle Cloud System Reconfiguration Services RFP #SCSD2027-003
Syracuse City School DistrictSchool · Syracuse, NY- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 1 year
- Primary contact
- Deanne Dwyer
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THE 30-SECOND BRIEF
The Syracuse City School District (SCSD) is seeking proposals from qualified Oracle Cloud Fusion HCM implementation vendors for reconfiguration services to transition from a semi-monthly to a bi-weekly payroll model. The scope includes project management, system configuration, testing (unit, parallel, pilot, and UAT), knowledge transfer, change management, and post go-live support. The district currently utilizes Oracle Cloud Fusion ERP, EPM, and HCM, and integrates with ADP for payment transmission. The project aims to enhance payroll efficiency for approximately 5,500 employees across eleven bargaining units. Proposals are due by October 7, 2026. A question deadline is set for September 2, 2026. The contract term is anticipated to run from December 2026 through January 2028, with a go-live date of August 1, 2027. Evaluation is based on approach (55 pts), qualifications (20 pts), and cost (25 pts).
Project Plan, Fit-Gap Analysis, Configuration Workbooks, Meeting Recordings and Notes, Test Scripts, Testing Results Report, Change Management Plan, Knowledge Transfer Plan, Go-Live Readiness Assessment, Post Go-Live Support Plan, Final Project Closeout Report
Quality of the Proposed Approach (55 points), Organization’s and Key Staff’s Qualifications (20 points), Total cost of the proposal (25 points)
SUMMARY
The Syracuse City School District (SCSD) is seeking proposals from qualified Oracle Cloud Fusion HCM implementation vendors for reconfiguration services to transition from a semi-monthly to a bi-weekly payroll model.
The scope includes project management, system configuration, testing (unit, parallel, pilot, and UAT), knowledge transfer, change management, and post go-live support. The district currently utilizes Oracle Cloud Fusion ERP, EPM, and HCM, and integrates with ADP for payment transmission. The project aims to enhance payroll efficiency for approximately 5,500 employees across eleven bargaining units. Proposals are due by October 7, 2026. A question deadline is set for September 2, 2026. The contract term is anticipated to run from December 2026 through January 2028, with a go-live date of August 1, 2027. Evaluation is based on approach (55 pts), qualifications (20 pts), and cost (25 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Project Plan
- Fit-Gap Analysis
- Configuration Workbooks
- Meeting Recordings and Notes
- Test Scripts
- Testing Results Report
- Change Management Plan
- Knowledge Transfer Plan
- Go-Live Readiness Assessment
- Post Go-Live Support Plan
- Final Project Closeout Report
REQUIRED ATTACHMENTS
8- Proposer’s Information Form
- IRS Form W-9
- Professional References Form
- Proposal Quotation Sheet
- Statement of Qualifications Form
- Non-Collusive Bidding Certification
- Non-Discrimination Questionnaire
- Signature Page
REQUIRED STAFFING
3- Submit to
- 1025 Erie Boulevard West, Syracuse, NY 13204
- Duration
- 14 months
- Scope location
- Syracuse, NY
Questions about this RFP
How do I respond to this RFP from Syracuse City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1025 Erie Boulevard West, Syracuse, NY 13204. For questions, contact Deanne Dwyer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Syracuse City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Deanne Dwyer. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Functional Consultants, Lead Technical Consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Plan, Fit-Gap Analysis, Configuration Workbooks, Meeting Recordings and Notes, Test Scripts, Testing Results Report, Change Management Plan, Knowledge Transfer Plan, Go-Live Readiness Assessment, Post Go-Live Support Plan, Final Project Closeout Report. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of the Proposed Approach (55 points), Organization’s and Key Staff’s Qualifications (20 points), Total cost of the proposal (25 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Syracuse City School District?
All active and historical solicitations from Syracuse City School District are tracked and searchable. As a school agency, Syracuse City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer’s Information Form, IRS Form W-9, Professional References Form, Proposal Quotation Sheet, Statement of Qualifications Form, Non-Collusive Bidding Certification, Non-Discrimination Questionnai. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Syracuse City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Syracuse, NY. Review the full solicitation for detailed scope requirements.