Sumter School District Smart Snack Vending Machine Services - RFP #2027-011
Sumter County Consolidated School District, SC·School
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- Reported Agency
- Sumter School District
- Primary Contact
- Carlos Burns · (803) 469-6900 ext 310
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Sumter, SC
- Submission Address
- Sumter School District, Procurement Department, 1345 Wilson Hall Road, Sumter, SC 29150
SUMMARY
Sumter School District is seeking competitive sealed proposals from qualified offerors to provide smart snack and drink vending machine services for students and staff at 31 schools, offices, and facilities across Sumter, SC, Shaw AFB, Pinewood, Wedgefield, and Dalzell. The scope involves installing and operating refrigerated snack and beverage vending machines that strictly comply with USDA Smart Snacks Standards and the District's Nutritional Policy. Requirements include accepting cash and credit/debit cards, real-time electronic monitoring of sales and commissions, maintaining a minimum 95% service level, providing monthly reports, and offering a minimum 20% commission fee. The submission deadline is October 19th, 2026, at 11:00 AM, with questions due by October 7th, 2026. The initial contract term is one year with four additional one-year renewal options.
EVALUATION CRITERIA
Commission Fee (30 points), Product Variety (30 points), Service Approach (20 points), Qualifications and Experience (20 points)
REQUIRED DELIVERABLES
Beverage Vending Services, Snack Vending Services
REQUIRED ATTACHMENTS
Cover Page, Page 2 of Solicitation, Bidding Schedule, Reference Sheet, Minority Participation Affidavit, Completed W-9, Certificate of Insurance
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Sumter County Consolidated School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumter School District, Procurement Department, 1345 Wilson Hall Road, Sumter, SC 29150. For questions, contact Carlos Burns.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Commission Fee (30 points), Product Variety (30 points), Service Approach (20 points), Qualifications and Experience (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumter County Consolidated School District?
All active and historical solicitations from Sumter County Consolidated School District are tracked and searchable. As a school agency, Sumter County Consolidated School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page 2 of Solicitation, Bidding Schedule, Reference Sheet, Minority Participation Affidavit, Completed W-9, Certificate of Insurance. Review the full document from Sumter County Consolidated School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumter County Consolidated School District in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carlos Burns at (803) 469-6900 ext 310. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sumter, SC. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Beverage Vending Services, Snack Vending Services. Proposals should clearly address how each deliverable will be met.
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