Sedgwick County Check Collection Services RFP #26-0091, 2026
Sedgwick CountyCounty · Wichita, KS- Due
- Nov 3, 2026
- 7 days left
- Posted
- Oct 7, 2026
- Contract term
- 2 years
- Primary contact
- Tammy Culley
- (316) 660-7255
The 30-second brief
Sedgwick County, Kansas is seeking a qualified firm to provide check collection services for the recovery of returned checks across multiple departments including the Treasurer’s Office (Tag and Tax), Health Department, EMS, MABCD, and COMCARE. The scope includes receiving electronic requests, contacting consumers via relatives, internet, home visits, and certified mail within 7 days, maintaining contact at least once per business week for 12 weeks, providing monthly ACH payments and electronic invoicing, and potentially providing legal services for litigation. Submissions are due by 1:45 pm CST on November 3, 2026, with questions due by October 15, 2026. The initial contract term is two (2) years with two (2) one-year renewal options.
Check collection services for returned checks, Monthly ACH payment and notification, Monthly electronic invoicing, Monthly electronic notification of open requests, Legal services for debt collection/litigation if requested
Meeting or exceeding all solicitation conditions and instructions (20 points), Ability to meet or exceed all requirements and scope of work (20 points), Proven ability to provide high quality service (20 points), Qualifications and expertise (20 points), The most advantageous and prudent methodology and costs as determined by the county (20 points)
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Summary
Sedgwick County, Kansas is seeking a qualified firm to provide check collection services for the recovery of returned checks across multiple departments including the Treasurer’s Office (Tag and Tax), Health Department, EMS, MABCD, and COMCARE. The scope includes receiving electronic requests, contacting consumers via relatives, internet, home visits, and certified mail within 7 days, maintaining contact at least once per business week for 12 weeks, providing monthly ACH payments and electronic invoicing, and potentially providing legal services for litigation.
Submissions are due by 1:45 pm CST on November 3, 2026, with questions due by October 15, 2026. The initial contract term is two (2) years with two (2) one-year renewal options.
EVALUATION CRITERIA
Meeting or exceeding all solicitation conditions and instructions (20 points), Ability to meet or exceed all requirements and scope of work (20 points), Proven ability to provide high quality service (20 points), Qualifications and expertise (20 points), The most advantageous and prudent methodology and costs as determined by the county (20 points)
REQUIRED DELIVERABLES
5- Check collection services for returned checks
- Monthly ACH payment and notification
- Monthly electronic invoicing
- Monthly electronic notification of open requests
- Legal services for debt collection/litigation if requested
REQUIRED ATTACHMENTS
16- Response Form
- Pricing Form
- Firm profile
- Relevant experience
- Client list
- References
- Explanation of cancelled accounts
- Active or pending fines/penalties disclosure
- Ratio of requests vs. collection
- Staff training description on FDCPA and quality control
- Check recovery procedures
- Written correspondence samples
- Telephone scripts
- Litigation procedures disclosure
- Conflict of interest disclosure
- Proof of insurance
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Wichita, KS
Questions about this RFP
How do I respond to this RFP from Sedgwick County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tammy Culley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sedgwick County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Culley at (316) 660-7255. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Check collection services for returned checks, Monthly ACH payment and notification, Monthly electronic invoicing, Monthly electronic notification of open requests, Legal services for debt collection/litigation if requested. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Meeting or exceeding all solicitation conditions and instructions (20 points), Ability to meet or exceed all requirements and scope of work (20 points), Proven ability to provide high quality service..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sedgwick County?
All active and historical solicitations from Sedgwick County are tracked and searchable. As a county agency, Sedgwick County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Form, Pricing Form, Firm profile, relevant experience, client list, references, explanation of cancelled accounts, active or pending fines/penalties disclosure, ratio of requests vs. collecti. Review the full document from Sedgwick County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wichita, KS. Review the full solicitation for detailed scope requirements.