Santa Clara Valley Open Space Authority Technology Infrastructure Modernization Services RFP-2026-11
Santa Clara Co Open Space AuthoritySpecial District · San Jose, CA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 28, 2026
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THE 30-SECOND BRIEF
The Santa Clara Valley Open Space Authority is soliciting proposals for comprehensive technology infrastructure modernization services under RFP-2026-11. The scope includes transitioning from Office 365 E3 to Microsoft 365 E5, migrating on-premises Active Directory to Microsoft Entra ID, and establishing unified endpoint management (UEM/MDM) via Microsoft Intune for approximately 100 devices (laptops and mobile phones). Additional requirements include deploying Microsoft Defender for Endpoint and Office 365, setting up a Universal Print Connector, migrating 2.4 TB of file server data to SharePoint/OneDrive, and decommissioning legacy servers. The project is grant-funded by CALOES and must be completed by July 31, 2027. Proposals are due by 5PM PST on September 18, 2026, via email to [email protected].
Project plan, Discovery report, Entra ID environment, Intune configuration, Microsoft Defender deployment, Universal Print setup, File server migration, Training materials, Handover documentation
Consultant's approach, strategy and execution, proposed fees and rates, relevant experience, previous client satisfaction
SUMMARY
The Santa Clara Valley Open Space Authority is soliciting proposals for comprehensive technology infrastructure modernization services under RFP-2026-11.
The scope includes transitioning from Office 365 E3 to Microsoft 365 E5, migrating on-premises Active Directory to Microsoft Entra ID, and establishing unified endpoint management (UEM/MDM) via Microsoft Intune for approximately 100 devices (laptops and mobile phones). Additional requirements include deploying Microsoft Defender for Endpoint and Office 365, setting up a Universal Print Connector, migrating 2.4 TB of file server data to SharePoint/OneDrive, and decommissioning legacy servers. The project is grant-funded by CALOES and must be completed by July 31, 2027. Proposals are due by 5PM PST on September 18, 2026, via email to [email protected].
EVALUATION CRITERIA
5- Consultant's approach
- Strategy and execution
- Proposed fees and rates
- Relevant experience
- Previous client satisfaction
REQUIRED DELIVERABLES
9- Project plan
- Discovery report
- Entra ID environment
- Intune configuration
- Microsoft Defender deployment
- Universal Print setup
- File server migration
- Training materials
- Handover documentation
REQUIRED ATTACHMENTS
Attachment A – Contract Template
- Submit to
- [email protected]
- Scope location
- San Jose, CA
- Reported agency
- Santa Clara Valley Open Space Authority
Questions about this RFP
How do I respond to this RFP from Santa Clara Co Open Space Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Clara Co Open Space Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Project plan, Discovery report, Entra ID environment, Intune configuration, Microsoft Defender deployment, Universal Print setup, File server migration, Training materials, Handover documentation. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant's approach, strategy and execution, proposed fees and rates, relevant experience, previous client satisfaction" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Clara Co Open Space Authority?
All active and historical solicitations from Santa Clara Co Open Space Authority are tracked and searchable. As a special district agency, Santa Clara Co Open Space Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Contract Template. Review the full document from Santa Clara Co Open Space Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, CA. Review the full solicitation for detailed scope requirements.