Santa Clara Valley Open Space Authority Headquarters Landscape Maintenance RFP #RFP-2026-12 - 2026
Santa Clara Co Open Space AuthoritySpecial District · San Jose, CA- Due
- Nov 13, 2026
- 28 days left
- Posted
- Oct 9, 2026
- Contract term
- 5 years
- Primary contact
- Ivy Rylander
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THE 30-SECOND BRIEF
The Santa Clara Valley Open Space Authority seeks proposals from experienced commercial landscape maintenance and repair firms to provide ongoing maintenance and ad hoc repair services at the Authority headquarters located at 33 Las Colinas Lane, San Jose, CA. The 5-year contract scope includes bi-weekly lawn care, planting bed weeding, hardscape blowing, irrigation system checks, tree and shrub pruning, fertilization, chemical treatments, and ad hoc irrigation repairs or planting services. Proposals are due by November 13, 2026, at 3:00 PM Pacific Standard Time. A mandatory site visit is scheduled for October 28, 2026, at 11:00 AM, with questions due by November 4, 2026. Bidders must demonstrate commercial landscape experience, provide client references, and comply with California Department of Industrial Relations (DIR) public works registration and prevailing wage requirements. Award is based on the lowest responsible bid for the Landscape Maintenance Program Base Package.
Landscape Maintenance Program Base Package, Ad Hoc Repair and Replacement Services
Lowest responsible bidder based on the lowest price listed for the Landscape Maintenance Program Base Package
SUMMARY
The Santa Clara Valley Open Space Authority seeks proposals from experienced commercial landscape maintenance and repair firms to provide ongoing maintenance and ad hoc repair services at the Authority headquarters located at 33 Las Colinas Lane, San Jose, CA. The 5-year contract scope includes bi-weekly lawn care, planting bed weeding, hardscape blowing, irrigation system checks, tree and shrub pruning, fertilization, chemical treatments, and ad hoc irrigation repairs or planting services.
Proposals are due by November 13, 2026, at 3:00 PM Pacific Standard Time. A mandatory site visit is scheduled for October 28, 2026, at 11:00 AM, with questions due by November 4, 2026. Bidders must demonstrate commercial landscape experience, provide client references, and comply with California Department of Industrial Relations (DIR) public works registration and prevailing wage requirements. Award is based on the lowest responsible bid for the Landscape Maintenance Program Base Package.
EVALUATION CRITERIA
Lowest responsible bidder based on the lowest price listed for the Landscape Maintenance Program Base Package
REQUIRED DELIVERABLES
Landscape Maintenance Program Base Package, Ad Hoc Repair and Replacement Services
REQUIRED ATTACHMENTS
5- Fee proposal
- Description of experience
- Client references
- Statement of agreement with terms of contract
- Proof of Department of Industrial Relations registration
- Submit to
- [email protected]
- Scope location
- San Jose, CA
- Reported agency
- Santa Clara Valley Open Space Authority
Questions about this RFP
How do I respond to this RFP from Santa Clara Co Open Space Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ivy Rylander.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Clara Co Open Space Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ivy Rylander. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Landscape Maintenance Program Base Package, Ad Hoc Repair and Replacement Services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on the lowest price listed for the Landscape Maintenance Program Base Package" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Clara Co Open Space Authority?
All active and historical solicitations from Santa Clara Co Open Space Authority are tracked and searchable. As a special district agency, Santa Clara Co Open Space Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee proposal, description of experience, client references, statement of agreement with terms of contract, proof of Department of Industrial Relations registration. Review the full document from Santa Clara Co Open Space Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, CA. Review the full solicitation for detailed scope requirements.