San Mateo County - Meeting Facilitation Services - RFP No. 2027-RFP-00113 (2026)
San Mateo County, San Mateo County, CA·County
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- Reported Agency
- County of San Mateo
- Primary Contact
- Connie Juarez-Diroll · (650) 599-1341
- Contract Term
- 2 years
- Duration
- 36 months
- Scope Location
- Redwood City, CA
- Submission Address
- https://procurement.opengov.com/portal/smcgov
SUMMARY
County of San Mateo seeks proposals from firms to provide facilitation services for County Boards, Commissions, and Committees and multiple government and community-based organizations. Needed services include meeting planning and management, meeting debriefing, supporting member onboarding and engagement, developing and disseminating accessible communication materials, managing meeting logistics with multilingual interpretation, and evaluating and advising on agenda development, meeting engagement strategies, and cross-collaboration. Proposals are due by October 23, 2026, at 3:00 pm via the eProcurement system. The contract term is two years with one one-year option to extend.
EVALUATION CRITERIA
Meeting Facilitation Approach 30%, Firm Qualifications 25%, Team Qualifications 20%, Price 25%, Preferential Points 10%
REQUIRED ATTACHMENTS
Technical Proposal, Fee Proposal, SMC Local Business self-attestation form, IRS Form 990
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Connie Juarez-Diroll.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Meeting Facilitation Approach 30%, Firm Qualifications 25%, Team Qualifications 20%, Price 25%, Preferential Points 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Fee Proposal, SMC Local Business self-attestation form, IRS Form 990. Review the full document from San Mateo County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Connie Juarez-Diroll at (650) 599-1341. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.
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