County of San Mateo Request for Proposals for Grants Management System - RFP No. 2027-RFP-00144 (2026)
San Mateo County, San Mateo County, CA·County
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- Reported Agency
- County of San Mateo
- Primary Contact
- Douglas Frederick · (650) 561-5069
- Contract Term
- 7 years
- Duration
- 120 months
- Scope Location
- Redwood City, CA
- Submission Address
- https://procurement.opengov.com/portal/smcgov
SUMMARY
The County of San Mateo Department of Housing is issuing a Request for Proposals (RFP) to provide an end-to-end grant and asset management system for managing federal, state, and local funds (including CDBG, HOME, ESG, and Measure K) and department assets throughout the full grant, project, underwriting, compliance, and long-term asset management life cycle. The solution must support multi-factor authentication, data migration, automated alerts, document management, role-based dashboards, and integration with systems such as HUD IDIS, DocuSign, and Laserfiche. Proposals are due by October 30, 2026, at 5:00 pm PDT, with a non-mandatory pre-proposal meeting scheduled for October 13, 2026. The initial contract term is up to seven years with three optional one-year extensions.
EVALUATION CRITERIA
Relevant Experience and Qualifications (30 points), Proposed Approach and Methodology (25 points), Staffing Plan and Key Personnel (20 points), Fee Proposal (15 points), References (10 points), Local Business Preference (10 points)
REQUIRED ATTACHMENTS
Statement of non-collusion, Conflict of Interest Disclosure, Acknowledgment of all addenda issued, Minimum Qualifications Checklist, Fee Proposal and Terms, Certificate of Insurance
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Douglas Frederick.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and Qualifications (30 points), Proposed Approach and Methodology (25 points), Staffing Plan and Key Personnel (20 points), Fee Proposal (15 points), References (10 points), Local..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of non-collusion, Conflict of Interest Disclosure, Acknowledgment of all addenda issued, Minimum Qualifications Checklist, Fee Proposal and Terms, Certificate of Insurance. Review the full document from San Mateo County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Douglas Frederick at (650) 561-5069. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.
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