Putnam County School District Master-Scheduling Software RFEI SGS #054-331-2627
Putnam County School DistrictSchool · Palatka, FL- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
- Primary contact
- Bryan Helms
- (386) 329-0538
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THE 30-SECOND BRIEF
Putnam County School District is seeking a web-based, AI-assisted master-scheduling solution for three junior-senior high schools under project SGS #054-331-2627. The required software must integrate with the District’s Skyward Student Information System to support data importing, complex scheduling constraints, course section creation, teacher assignment, and student loading. While Timely Schools is the identified vendor for this $36,000 one-year contract, this notice invites other vendors to submit documentation demonstrating equal or equivalent capabilities. Deliverables include software implementation, training, and ongoing customer support. Documentation is due by September 24, 2026, to the district office in Palatka, FL.
Software documentation, Implementation assistance, Training, Customer support
SUMMARY
Putnam County School District is seeking a web-based, AI-assisted master-scheduling solution for three junior-senior high schools under project SGS #054-331-2627.
The required software must integrate with the District’s Skyward Student Information System to support data importing, complex scheduling constraints, course section creation, teacher assignment, and student loading. While Timely Schools is the identified vendor for this $36,000 one-year contract, this notice invites other vendors to submit documentation demonstrating equal or equivalent capabilities. Deliverables include software implementation, training, and ongoing customer support. Documentation is due by September 24, 2026, to the district office in Palatka, FL.
REQUIRED DELIVERABLES
4- Software documentation
- Implementation assistance
- Training
- Customer support
- Submit to
- 200 Reid Street, Palatka, FL, 32177
- Scope location
- Palatka, FL
Questions about this RFP
How do I respond to this RFEI from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 200 Reid Street, Palatka, FL, 32177. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this RFEI?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFEI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software documentation, Implementation assistance, Training, Customer support. Proposals should clearly address how each deliverable will be met.
Can I search RFEIs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFEI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, FL. Review the full solicitation for detailed scope requirements.