Putnam County School District K-12 Master Scheduling Software - RFP #054-331-2629 (2026)
Putnam County School DistrictSchool · Palatka, FL- Due
- Oct 30, 2026
- 12 days left
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Bryan Helms
- (386) 329-0538
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THE 30-SECOND BRIEF
Putnam County School District is seeking proposals from qualified vendors to provide a web-based, AI-assisted master-scheduling solution for three junior-senior high schools. The proposed solution must integrate with the District's Skyward Student Information System and support the complete scheduling process, including importing data, entering and managing complex scheduling constraints, creating course sections, assigning teachers, building master schedules, loading students, and transferring completed schedules back into Skyward. The selected vendor will also be responsible for implementation assistance, training, and ongoing technical and customer support. The District is seeking a solution that will improve the efficiency and effectiveness of the master-scheduling process while allowing each school to address its individual scheduling needs and requirements.
Annual software/subscription for three (3) junior-senior high schools; Implementation, Initial setup, And system configuration; Existing Skyward integration, Including required data import/export and configuration; Initial data setup/migration for student, Course, Teacher, And scheduling data; Initial training for District and school staff; Scheduling and implementation support through completion of initial master schedules; Annual technical and customer support; Software maintenance, Updates, And upgrades not otherwise included in subscription; Other required costs necessary to fully implement and operate the proposed solution
Cost and Pricing (25 points), Comprehensive Solution (20 points), Alignment with District Requirements (20 points), Implementation and Technical Expertise (20 points), Prior Experience, References, and Support Capability (15 points)
SUMMARY
Putnam County School District is seeking proposals from qualified vendors to provide a web-based, AI-assisted master-scheduling solution for three junior-senior high schools.
The proposed solution must integrate with the District's Skyward Student Information System and support the complete scheduling process, including importing data, entering and managing complex scheduling constraints, creating course sections, assigning teachers, building master schedules, loading students, and transferring completed schedules back into Skyward. The selected vendor will also be responsible for implementation assistance, training, and ongoing technical and customer support. The District is seeking a solution that will improve the efficiency and effectiveness of the master-scheduling process while allowing each school to address its individual scheduling needs and requirements.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Annual software/subscription for three (3) junior-senior high schools
- Implementation, Initial setup, And system configuration
- Existing Skyward integration, Including required data import/export and configuration
- Initial data setup/migration for student, Course, Teacher, And scheduling data
- Initial training for District and school staff
- Scheduling and implementation support through completion of initial master schedules
- Annual technical and customer support
- Software maintenance, Updates, And upgrades not otherwise included in subscription
- Other required costs necessary to fully implement and operate the proposed solution
REQUIRED ATTACHMENTS
Attachment A – Price Proposal, Attachment E – Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion AD-1048, Putnam County School District Attachment F – Drug Free Workplace Certification Form, Attachment G – Statement of Principal Place of Business Form, Attachment H – E-Verify Requirements
- Submit to
- https://secure.procurenow.com/portal/myputnamschools
- Duration
- 12 months
- Scope location
- Palatka, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/myputnamschools. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual software/subscription for three (3) junior-senior high schools; Implementation, Initial setup, And system configuration; Existing Skyward integration, Including required data import/export and configuration; Initial data setup/migration for student, Course, Teacher, And scheduling data; Initi. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Pricing (25 points), Comprehensive Solution (20 points), Alignment with District Requirements (20 points), Implementation and Technical Expertise (20 points), Prior Experience, References, an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Price Proposal, Attachment E – Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion AD-1048, Putnam County School District Attachment F – Drug Free Work. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, FL. Review the full solicitation for detailed scope requirements.