Putnam County School District Hotel and Conference Services RFP 054-331-2616
Putnam County School DistrictSchool · Palatka, FL- Due
- Jun 26, 2026
- Deadline passed
- Posted
- May 22, 2026
- Contract term
- 3 years
- Primary contact
- Bryan Helms
- (386) 329-0538
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THE 30-SECOND BRIEF
The Putnam County School District is seeking proposals from qualified hotel providers in the Gainesville, Ocala, and Jacksonville regions for RFP #054-331-2616. The scope includes hotel accommodations, meeting space, conference services, and hospitality support on an as-needed basis for NEFEC events, BSIS trainings, and regional educational initiatives. Proposals must include government or group rates, audiovisual service estimates, catering/concession options, and parking. The contract term is three years with two one-year renewal options. Submissions are due June 26, 2026, to the district office in Palatka, FL. Contact Bryan Helms at 386-329-0538 for details.
Overall value, operational suitability, location, availability, pricing, ability to meet District needs
SUMMARY
The Putnam County School District is seeking proposals from qualified hotel providers in the Gainesville, Ocala, and Jacksonville regions for RFP #054-331-2616.
The scope includes hotel accommodations, meeting space, conference services, and hospitality support on an as-needed basis for NEFEC events, BSIS trainings, and regional educational initiatives. Proposals must include government or group rates, audiovisual service estimates, catering/concession options, and parking. The contract term is three years with two one-year renewal options. Submissions are due June 26, 2026, to the district office in Palatka, FL. Contact Bryan Helms at 386-329-0538 for details.
EVALUATION CRITERIA
6- Overall value
- Operational suitability
- Location
- Availability
- Pricing
- Ability to meet District needs
- Submit to
- 200 Reid Street, Palatka, FL, 32177
- Scope location
- Gainesville, Ocala, Jacksonville, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2026. Submissions should be delivered to: 200 Reid Street, Palatka, FL, 32177. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall value, operational suitability, location, availability, pricing, ability to meet District needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, Ocala, Jacksonville, FL. Review the full solicitation for detailed scope requirements.