HOTEL ACCOMMODATIONS FOR IRSD 2023 WINTER INSTITUTE
Putnam County School DistrictSchool · Palatka, FL- Due
- Aug 23, 2022
- Deadline passed
- Posted
- Jul 29, 2022
- Primary contact
- Horace Sermon
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THE 30-SECOND BRIEF
This RFP is for hotel accommodations for the IRSD 2023 Winter Institute, hosted by the North East Florida Educational Consortium. Approximately 185 participants will attend from January 24-27, 2023. The proposal requests blocking 150 sleeping rooms and extending negotiated rates for pre and post-conference, as well as conference accommodations and equipment.
Hotel accommodations, conference accommodations, equipment
Lowest responsive and reasonable proposal
SUMMARY
This RFP is for hotel accommodations for the IRSD 2023 Winter Institute, hosted by the North East Florida Educational Consortium.
Approximately 185 participants will attend from January 24-27, 2023. The proposal requests blocking 150 sleeping rooms and extending negotiated rates for pre and post-conference, as well as conference accommodations and equipment.
EVALUATION CRITERIA
Lowest responsive and reasonable proposal
REQUIRED DELIVERABLES
3- Hotel accommodations
- Conference accommodations
- Equipment
REQUIRED ATTACHMENTS
5- Conflict of Interest Statement
- Nondiscrimination Statement
- Debarment
- Suspension by Executive Order
- Public Entity Crimes Statement
- Submit to
- The Putnam County School District, Purchasing Department, 200 Reid Street, Palatka, FL. 32177
- Scope location
- Palatka, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 23, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The Putnam County School District, Purchasing Department, 200 Reid Street, Palatka, FL. 32177. For questions, contact Horace Sermon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Horace Sermon. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hotel accommodations, conference accommodations, equipment. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and reasonable proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Statement, Nondiscrimination Statement, Debarment, Suspension by Executive Order, Public Entity Crimes Statement. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, FL. Review the full solicitation for detailed scope requirements.