Prince William County - Emergency Vehicle Upfitting Services - Request for Proposal 700589-26 (2026)
Prince William CountyCounty · Prince William County, VA- Due
- Oct 23, 2026
- 6 days left
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Tate
- (703) 792-6770
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THE 30-SECOND BRIEF
Prince William County is seeking proposals from qualified contractors for emergency vehicle upfitting services on an as-needed, task order basis for police, fire, EMS, and support fleet vehicles. The work encompasses electrical system installation including lighting, sirens, and communications; equipment mounting and integration; vehicle painting and refinishing; graphic application, decals, and striping; and automotive window tinting. Additional scope items cover related upfitting goods and services such as consoles, partition kits, prisoner dividers, vaults, and gun boxes. The contract term is one base year with four successive one-year renewal options. The submission deadline is October 23, 2026, at 3:00 PM Eastern Time, via the Solicitations portal. Evaluation criteria include understanding of requirements, approach and work plan, management plan, team qualifications, and firm experience.
Understanding the County's Requirements 20 Points, Use of Technology, Approach, and Work Plan 20 Points, Management Plan and Timetable 15 Points, Project Team Qualifications and Experience 20 Points, Firm Experience and Capabilities 25 Points
SUMMARY
Prince William County is seeking proposals from qualified contractors for emergency vehicle upfitting services on an as-needed, task order basis for police, fire, EMS, and support fleet vehicles.
The work encompasses electrical system installation including lighting, sirens, and communications; equipment mounting and integration; vehicle painting and refinishing; graphic application, decals, and striping; and automotive window tinting. Additional scope items cover related upfitting goods and services such as consoles, partition kits, prisoner dividers, vaults, and gun boxes. The contract term is one base year with four successive one-year renewal options. The submission deadline is October 23, 2026, at 3:00 PM Eastern Time, via the Solicitations portal. Evaluation criteria include understanding of requirements, approach and work plan, management plan, team qualifications, and firm experience.
EVALUATION CRITERIA
7- Understanding the County's Requirements 20 Points
- Use of Technology
- Approach
- Work Plan 20 Points
- Management Plan and Timetable 15 Points
- Project Team Qualifications and Experience 20 Points
- Firm Experience and Capabilities 25 Points
REQUIRED ATTACHMENTS
RFP Submission Form, Certificate of Insurance
- Submit to
- https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg
- Duration
- 12 months
- Scope location
- Prince William County, VA
Questions about this RFP
How do I respond to this RFP from Prince William County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg. For questions, contact Jennifer Tate.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Prince William County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Tate at (703) 792-6770. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the County's Requirements 20 Points, Use of Technology, Approach, and Work Plan 20 Points, Management Plan and Timetable 15 Points, Project Team Qualifications and Experience 20 Points,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prince William County?
All active and historical solicitations from Prince William County are tracked and searchable. As a county agency, Prince William County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Submission Form, Certificate of Insurance. Review the full document from Prince William County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prince William County, VA. Review the full solicitation for detailed scope requirements.