Philadelphia Parking Authority Outside Accounting and Audit Services RFP No. 25-03 2025
Philadelphia Parking Authority, Philadelphia, PA·Special District
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- Primary Contact
- Shannon Stewart · (215) 837-9025
- Scope Location
- Philadelphia, PA
- Submission Address
- 701 Market Street, Suite 5400, Philadelphia, PA 19106
SUMMARY
The Philadelphia Parking Authority (PPA) is seeking proposals from qualified accounting firms for RFP No. 25-03 to provide outside accounting and audit services. The scope includes financial statement compilation for the fiscal year ending March 31, 2025, GAAP and GASB training for staff, internal control evaluations, and contract compliance audits. The selected firm will also recommend automated financial statement compilation software compatible with Microsoft Great Plains (2018). A mandatory pre-proposal meeting is scheduled for January 22, 2025, at 11:00 AM. Proposals must include one original and six hard copies plus one electronic copy on a USB drive. Evaluation criteria include qualifications (30%), technical ability (30%), cost (20%), and small diverse business participation (10%). Sealed proposals are due by February 12, 2025, at 1:00 PM.
EVALUATION CRITERIA
Responsiveness (5%), Qualification and experience (30%), Technical ability and capacity (30%), Proposed schedule and fees (20%), Small Diverse Business participation (10%)
REQUIRED DELIVERABLES
Initial Draft of Compiled Financial Statements, Final Report, Internal Control Evaluation, Compliance Evaluation Results, GAAP and GASB Training
REQUIRED ATTACHMENTS
Transmittal Letter, Qualifications and Experience, Key Personnel, References, Proposal Form and Cost Proposal, Technical Response, Proposed Project Schedule, Evidence of Insurance, Proposed Amendments to Contract, Disclosure of Legal Actions, Affidavit of Non-Collusion, Small Diverse Business Participation Submittal
REQUIRED STAFFING ROLES
Executive personnel, Professional personnel, Analysts, Auditors
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Philadelphia Parking Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 701 Market Street, Suite 5400, Philadelphia, PA 19106. For questions, contact Shannon Stewart.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness (5%), Qualification and experience (30%), Technical ability and capacity (30%), Proposed schedule and fees (20%), Small Diverse Business participation (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Philadelphia Parking Authority?
All active and historical solicitations from Philadelphia Parking Authority are tracked and searchable. As a special district agency, Philadelphia Parking Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Qualifications and Experience, Key Personnel, References, Proposal Form and Cost Proposal, Technical Response, Proposed Project Schedule, Evidence of Insurance, Proposed Amendments. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Philadelphia Parking Authority for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Philadelphia Parking Authority in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Stewart at (215) 837-9025. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Executive personnel, Professional personnel, Analysts, Auditors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial Draft of Compiled Financial Statements, Final Report, Internal Control Evaluation, Compliance Evaluation Results, GAAP and GASB Training. Proposals should clearly address how each deliverable will be met.
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