Pennfield Community Schools - Floor Matting Material & Installation RFP - 2026
Pennfield School District, MI·School
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- Reported Agency
- Pennfield Community Schools
- Primary Contact
- Robbie Hattan · (269) 961-9776
- Scope Location
- Battle Creek, MI
- Submission Address
- Mailed and received prior to bid opening at Pennfield Community Schools, 8299 Pennfield Road, Battle Creek, MI 49017
SUMMARY
Pennfield Community Schools seeks proposals for furnishing and installing commercial entrance floor matting at Pennfield High School, Pennfield Middle School, Dunlap Elementary School, and North Penn Elementary School in Battle Creek, Michigan. The project includes commercial-grade entrance matting systems, custom logo mats in school colors, moisture and dirt control, ADA compliance, removal and disposal of existing mats, delivery, and professional installation. Base bid quantities require mats for North Penn Elementary (12), Pennfield High School (10), Dunlap Elementary (12), and Pennfield Middle School (7). A mandatory pre-bid walk-through is scheduled for February 19th, 2026, at 10:00 AM, and questions are due by February 20th, 2026, at 12:00 PM. Sealed proposals are due by February 23rd, 2026, at 10:00 AM.
EVALUATION CRITERIA
Cost, Product quality and durability, Vendor experience with school districts, Warranty, Installation timeline, Overall value to the School District
REQUIRED DELIVERABLES
Commercial-grade entrance matting systems; Custom logo mats in school colors; Base bid quantities (North Penn Elementary 12 mats, Pennfield High School 10 mats, Dunlap Elementary 12 mats, Pennfield Middle School 7 mats); Alternate pricing for additional recommended matting; Removal and disposal of existing matting
REQUIRED ATTACHMENTS
Company background and qualifications; References for similar K-12 projects; Product specifications and cut sheets; Warranty information; Installation timeline; Base bid pricing; Alternate bid pricing
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Pennfield School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mailed and received prior to bid opening at Pennfield Community Schools, 8299 Pennfield Road, Battle Creek, MI 49017. For questions, contact Robbie Hattan.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Product quality and durability, Vendor experience with school districts, Warranty, Installation timeline, Overall value to the School District" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pennfield School District?
All active and historical solicitations from Pennfield School District are tracked and searchable. As a school agency, Pennfield School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and qualifications; References for similar K-12 projects; Product specifications and cut sheets; Warranty information; Installation timeline; Base bid pricing; Alternate bid pricing. Review the full document from Pennfield School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pennfield School District in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robbie Hattan at (269) 961-9776. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Battle Creek, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial-grade entrance matting systems; Custom logo mats in school colors; Base bid quantities (North Penn Elementary 12 mats, Pennfield High School 10 mats, Dunlap Elementary 12 mats, Pennfield Middle School 7 mats); Alternate pricing for additional recommended matting; Removal and disposal of e. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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