Orange County Public Schools Incident Management Software RFP1503067 2015
Orange County School DistrictSchool · Orlando, FL- Due
- May 11, 2015
- Deadline passed
- Posted
- Apr 8, 2015
- Contract term
- 3 years
- Primary contact
- David Wheeler
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THE 30-SECOND BRIEF
Orange County Public Schools (OCPS) is seeking proposals for an enterprise-level Incident Management Software application under RFP1503067. The selected solution must be scalable and support real-time management of large-scale emergency events, information sharing among multiple users, mobile reporting, and integration with existing CAD/RMS and mass notification systems. Requirements include the ability to develop Situation Reports and Incident Action Plans, secure document storage, and non-IT professional administration. The contract term is for an initial three-year period with two optional one-year renewals. Proposals are due May 11, 2015, at 2:00 PM EST at the Procurement Services Department in Orlando, FL. A pre-submittal conference is scheduled for April 17, 2015.
Software application, Implementation plan, Training resources, Executive briefing document, Project execution plan
Experience Qualifications and References (30%), Scope of Services (30%), MWBE/LDB Participation (10%), Proposal Price (30%)
SUMMARY
Orange County Public Schools (OCPS) is seeking proposals for an enterprise-level Incident Management Software application under RFP1503067.
The selected solution must be scalable and support real-time management of large-scale emergency events, information sharing among multiple users, mobile reporting, and integration with existing CAD/RMS and mass notification systems. Requirements include the ability to develop Situation Reports and Incident Action Plans, secure document storage, and non-IT professional administration. The contract term is for an initial three-year period with two optional one-year renewals. Proposals are due May 11, 2015, at 2:00 PM EST at the Procurement Services Department in Orlando, FL. A pre-submittal conference is scheduled for April 17, 2015.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Software application
- Implementation plan
- Training resources
- Executive briefing document
- Project execution plan
REQUIRED ATTACHMENTS
9- Proposal Acknowledgement Form
- Appendix A Acknowledgement of Business Type
- Appendix B Respondent's Statement of Qualification
- Appendix C Statement of Affirmation and Intent
- Appendix D Certification Regarding Debarment
- Appendix E Drug-Free Work Place Certification Form
- Appendix F Respondent's Reference Form
- Appendix G MWBE/LDB Participation
- Appendix H Proposal Price Sheet
- Submit to
- 445 West Amelia Street, Orlando, FL 32801
- Scope location
- Orlando, FL
- Reported agency
- Orange County Public Schools
Questions about this RFP
How do I respond to this RFP from Orange County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 11, 2015. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 445 West Amelia Street, Orlando, FL 32801. For questions, contact David Wheeler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Wheeler. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software application, Implementation plan, Training resources, Executive briefing document, Project execution plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience Qualifications and References (30%), Scope of Services (30%), MWBE/LDB Participation (10%), Proposal Price (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County School District?
All active and historical solicitations from Orange County School District are tracked and searchable. As a school agency, Orange County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgement Form, Appendix A Acknowledgement of Business Type, Appendix B Respondent's Statement of Qualification, Appendix C Statement of Affirmation and Intent, Appendix D Certification. Review the full document from Orange County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.