Orange County Public Schools Food Supply & Distribution Services RFP1510292 2015
Orange County School DistrictSchool · Orlando, FL- Due
- Dec 14, 2015
- Deadline passed
- Posted
- Nov 10, 2015
- Contract term
- 3 years
- Primary contact
- Jessica Graham
- (407) 317-2876
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THE 30-SECOND BRIEF
Orange County Public Schools (OCPS) is seeking a qualified main-line food service distributor to purchase and deliver food and food supply products to approximately 192 district facilities. The scope includes frozen, refrigerated, grocery, and dry foods (Group A), as well as the administration, warehousing, and distribution of USDA Commodity Foods (Group B). The awarded vendor will be responsible for competitive bidding of products, inventory management (maintaining a 99% fill rate), and electronic order processing via MCS software. Deliveries are required weekly to all sites, with some sites requiring twice-weekly deliveries, using dual or tri-compartment refrigerated trucks. Proposals must include MWBE/LDB/VBE participation commitments, with goals of 12% MWBE and 10% LDB. A pre-submittal conference is scheduled for November 17, 2015, and final proposals are due by December 14, 2015.
Proposal Acknowledgement Form, Proposal Identification Label, Acknowledgement of Business Type, Statement of Qualification, Statement of Affirmation and Intent, Certification Regarding Debarment, Drug-Free Work Place Certification Form, Experience and Reference Form, MWBE/LDB Participation, Proposal Price Sheet
Experience and Qualifications (150), Capability (200), Facilities and Equipment (200), Accounting/Reporting Procedures (200), Delivery/Delivery Equipment (200), MWBE/LDB (10), Proposal Price (200)
SUMMARY
Orange County Public Schools (OCPS) is seeking a qualified main-line food service distributor to purchase and deliver food and food supply products to approximately 192 district facilities.
The scope includes frozen, refrigerated, grocery, and dry foods (Group A), as well as the administration, warehousing, and distribution of USDA Commodity Foods (Group B). The awarded vendor will be responsible for competitive bidding of products, inventory management (maintaining a 99% fill rate), and electronic order processing via MCS software. Deliveries are required weekly to all sites, with some sites requiring twice-weekly deliveries, using dual or tri-compartment refrigerated trucks. Proposals must include MWBE/LDB/VBE participation commitments, with goals of 12% MWBE and 10% LDB. A pre-submittal conference is scheduled for November 17, 2015, and final proposals are due by December 14, 2015.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Proposal Acknowledgement Form
- Proposal Identification Label
- Acknowledgement of Business Type
- Statement of Qualification
- Statement of Affirmation and Intent
- Certification Regarding Debarment
- Drug-Free Work Place Certification Form
- Experience and Reference Form
- MWBE/LDB Participation
- Proposal Price Sheet
REQUIRED ATTACHMENTS
10- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
- Appendix F
- Appendix G
- Appendix H
- Attachment 1
- Attachment 2
- Submit to
- Orange County Public Schools, Procurement Services Department, 445 West Amelia Street, Orlando, FL 32801
- Scope location
- Orlando, FL
- Reported agency
- Orange County Public Schools
Questions about this RFP
How do I respond to this RFP from Orange County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 14, 2015. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Orange County Public Schools, Procurement Services Department, 445 West Amelia Street, Orlando, FL 32801. For questions, contact Jessica Graham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Graham at (407) 317-2876. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Acknowledgement Form, Proposal Identification Label, Acknowledgement of Business Type, Statement of Qualification, Statement of Affirmation and Intent, Certification Regarding Debarment, Drug-Free Work Place Certification Form, Experience and Reference Form, MWBE/LDB Participation, Proposal. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (150), Capability (200), Facilities and Equipment (200), Accounting/Reporting Procedures (200), Delivery/Delivery Equipment (200), MWBE/LDB (10), Proposal Price (200)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County School District?
All active and historical solicitations from Orange County School District are tracked and searchable. As a school agency, Orange County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F, Appendix G, Appendix H, Attachment 1, Attachment 2. Review the full document from Orange County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.