New York State Gaming Commission Consultant for Community Advisory Committees RFP C202503 2025
NY-State-Gaming CommissionState · Schenectady, NY- Due
- May 27, 2025
- Deadline passed
- Posted
- Apr 22, 2025
- Contract term
- 1 year
- Primary contact
- Seth Stark
- (518) 388-3300
Know who NY-State-Gaming Commission buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The New York State Gaming Commission is soliciting proposals for a Community Advisory Committee (CAC) Consultant under RFP C202503. The selected consultant will provide organizational, technical, logistical, and administrative support to approximately 10 CACs established to evaluate public support for potential commercial gaming facility applications in New York City and other regions. Responsibilities include managing the appointment process, developing and maintaining a public website, facilitating public hearings and meetings in compliance with the Open Meetings Law, recording and transcribing proceedings, and organizing public comments. The contract term is one year with two optional one-year extensions. Proposals are due May 27, 2025, with a 30% MWBE goal and a 6% SDVOB goal.
Technical Proposal, Pricing Proposal, Work Plan, Resumes, References, MWBE Utilization Plan, SDVOB Utilization Plan
Work plan (40 points), Experience of organization (10 points), Bidder organization and financial viability (10 points), Bidder project management and staffing (10 points), Pricing (30 points)
SUMMARY
The New York State Gaming Commission is soliciting proposals for a Community Advisory Committee (CAC) Consultant under RFP C202503.
The selected consultant will provide organizational, technical, logistical, and administrative support to approximately 10 CACs established to evaluate public support for potential commercial gaming facility applications in New York City and other regions. Responsibilities include managing the appointment process, developing and maintaining a public website, facilitating public hearings and meetings in compliance with the Open Meetings Law, recording and transcribing proceedings, and organizing public comments. The contract term is one year with two optional one-year extensions. Proposals are due May 27, 2025, with a 30% MWBE goal and a 6% SDVOB goal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Pricing Proposal
- Work Plan
- Resumes
- References
- MWBE Utilization Plan
- SDVOB Utilization Plan
REQUIRED ATTACHMENTS
23- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
- Appendix F
- Appendix G
- Appendix H
- Appendix I
- Appendix J
- Appendix K
- Appendix L
- Appendix M
- Appendix N
- Appendix O
- Appendix P
- Attachment 1
- Attachment 2a
- Attachment 2b
- Attachment 3
- Attachment 4
- Attachment 5
- Attachment 6
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Schenectady, NY
- Reported agency
- New York State Gaming Commission
Questions about this RFP
How do I respond to this RFP from NY-State-Gaming Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Seth Stark.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including NY-State-Gaming Commission in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seth Stark at (518) 388-3300. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Director, Project Manager, Management Staff, Meeting Support Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Pricing Proposal, Work Plan, Resumes, References, MWBE Utilization Plan, SDVOB Utilization Plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Work plan (40 points), Experience of organization (10 points), Bidder organization and financial viability (10 points), Bidder project management and staffing (10 points), Pricing (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Gaming Commission?
All active and historical solicitations from NY-State-Gaming Commission are tracked and searchable. As a state agency, NY-State-Gaming Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F, Appendix G, Appendix H, Appendix I, Appendix J, Appendix K, Appendix L, Appendix M, Appendix N, Appendix O, Appendix P, Attachme. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from NY-State-Gaming Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Schenectady, NY. Review the full solicitation for detailed scope requirements.