Miami University-Oxford York Chiller Service Agreement 2026 RFP
Miami University-OxfordHigher Ed · Oxford, OH- Due
- Oct 30, 2026
- 14 days left
- Posted
- Oct 2, 2026
- Primary contact
- Brent Leishman
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THE 30-SECOND BRIEF
Miami University-Oxford is seeking proposals for the York Chiller Service Agreement 2026. This request for proposals is for the selection of a vendor/provider for products and/or services in accordance with detailed specifications. A required pre-bid walkthrough is scheduled for October 9, 2026, at 10:00 AM EST at Cole Service, 101 S. Fisher Drive, Rm 137, Oxford, OH. Electronic responses must be submitted through the sourcing portal at https://miamiu-ohiousourcing.ionwave.net/Login.aspx by October 30, 2026. The award will be based on price and terms, delivery/availability, quality and durability, ease of use, cost of installation, and judged reliability.
Price and terms, delivery/availability, quality and durability, ease of use and suitability of equipment for the University's intended use, cost of installation, judged reliability
SUMMARY
Miami University-Oxford is seeking proposals for the York Chiller Service Agreement 2026.
This request for proposals is for the selection of a vendor/provider for products and/or services in accordance with detailed specifications. A required pre-bid walkthrough is scheduled for October 9, 2026, at 10:00 AM EST at Cole Service, 101 S. Fisher Drive, Rm 137, Oxford, OH. Electronic responses must be submitted through the sourcing portal at https://miamiu-ohiousourcing.ionwave.net/Login.aspx by October 30, 2026. The award will be based on price and terms, delivery/availability, quality and durability, ease of use, cost of installation, and judged reliability.
EVALUATION CRITERIA
Price and terms, delivery/availability, quality and durability, ease of use and suitability of equipment for the University's intended use, cost of installation, judged reliability
REQUIRED ATTACHMENTS
Miami U RFP Form-York Chillers 2026 (3).docx, Proposal Offering Form.pdf
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx
- Scope location
- Oxford, OH
Questions about this RFP
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx. For questions, contact Brent Leishman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Leishman. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and terms, delivery/availability, quality and durability, ease of use and suitability of equipment for the University's intended use, cost of installation, judged reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Miami U RFP Form-York Chillers 2026 (3).docx, Proposal Offering Form.pdf. Review the full document from Miami University-Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.