Miami University York Chiller Service Agreement RFP 2026 - 0820262468
Miami University-OxfordHigher Ed · Oxford, OH- Due
- Oct 30, 2026
- 14 days left
- Posted
- Oct 2, 2026
- Primary contact
- Brent Leishman
- (513) 529-6133
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THE 30-SECOND BRIEF
Miami University-Oxford is seeking proposals for a York chiller service agreement for products and services at Oxford, OH. A required pre-bid walkthrough is scheduled for October 9, 2026, at 10 AM EST at Cole Service, 101 S. Fisher Drive, Rm 137, Oxford, OH. The submission deadline is October 30, 2026, at 2:00 PM, with a notice of interest deadline on October 16, 2026. Submissions must be submitted electronically through the miamiu-ohiousourcing.ionwave.net portal or via 351 E. Spring St, Oxford, OH. Award will be based on price and terms, delivery/availability, quality and durability, ease of use and suitability, cost of installation, and judged reliability.
Price and terms, delivery/availability, quality and durability, ease of use and suitability of equipment, cost of installation, judged reliability
SUMMARY
Miami University-Oxford is seeking proposals for a York chiller service agreement for products and services at Oxford, OH. A required pre-bid walkthrough is scheduled for October 9, 2026, at 10 AM EST at Cole Service, 101 S. Fisher Drive, Rm 137, Oxford, OH. The submission deadline is October 30, 2026, at 2:00 PM, with a notice of interest deadline on October 16, 2026.
Submissions must be submitted electronically through the miamiu-ohiousourcing.ionwave.net portal or via 351 E. Spring St, Oxford, OH. Award will be based on price and terms, delivery/availability, quality and durability, ease of use and suitability, cost of installation, and judged reliability.
EVALUATION CRITERIA
6- Price and terms
- Delivery/availability
- Quality and durability
- Ease of use and suitability of equipment
- Cost of installation
- Judged reliability
REQUIRED ATTACHMENTS
list of exceptions, signed proposal
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx
- Scope location
- Oxford, OH
- Reported agency
- Miami University
Questions about this RFP
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx. For questions, contact Brent Leishman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Leishman at (513) 529-6133. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and terms, delivery/availability, quality and durability, ease of use and suitability of equipment, cost of installation, judged reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: list of exceptions, signed proposal. Review the full document from Miami University-Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.