McHenry County College Landscape Maintenance Service RFP #01212021
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Jan 21, 2021
- Deadline passed
- Posted
- Jan 7, 2021
- Contract term
- 3 years
- Primary contact
- Jennifer Jones
- (815) 455-3700
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THE 30-SECOND BRIEF
McHenry County College (MCC) is requesting proposals for comprehensive landscape maintenance services at its two campuses: the main campus in Crystal Lake and the Shah Center in McHenry, Illinois. The scope of work includes turf mowing and edging, fertilization, weed control, tree and shrub maintenance, ground cover care, mulch installation, exterior color maintenance, and seasonal spring/fall clean-ups. The contract term is for three years with an option for two additional one-year renewals. Bidders must be experienced firms with at least five years in business and employ certified landscape professionals (CLP) and technicians (CLT). A Level 1 standard of maintenance per APPA Grounds Standards is required. Proposals are due by January 21, 2021, at 8:00 AM CST via email. A non-mandatory project tour can be scheduled with the Project Manager, Rickey Sparks.
Bid Form Price Authorization, Bidder Qualifications, Insurance Certificate, Summary of Experience, Quality Assurance Procedures, References, Labor Estimates, Contractor Certification
Qualifications, experience, technical competence, organizational capacity, financial resources, safety program, and price.
SUMMARY
McHenry County College (MCC) is requesting proposals for comprehensive landscape maintenance services at its two campuses: the main campus in Crystal Lake and the Shah Center in McHenry, Illinois.
The scope of work includes turf mowing and edging, fertilization, weed control, tree and shrub maintenance, ground cover care, mulch installation, exterior color maintenance, and seasonal spring/fall clean-ups. The contract term is for three years with an option for two additional one-year renewals. Bidders must be experienced firms with at least five years in business and employ certified landscape professionals (CLP) and technicians (CLT). A Level 1 standard of maintenance per APPA Grounds Standards is required. Proposals are due by January 21, 2021, at 8:00 AM CST via email. A non-mandatory project tour can be scheduled with the Project Manager, Rickey Sparks.
EVALUATION CRITERIA
7- Qualifications
- Experience
- Technical competence
- Organizational capacity
- Financial resources
- Safety program
- Price
REQUIRED DELIVERABLES
8- Bid Form Price Authorization
- Bidder Qualifications
- Insurance Certificate
- Summary of Experience
- Quality Assurance Procedures
- References
- Labor Estimates
- Contractor Certification
REQUIRED ATTACHMENTS
7- Exhibit 1 (Insurance)
- Exhibit 2 (CLP Certificates)
- Exhibit 3 (CLT Certificates)
- Exhibit 4 (Pesticide Licenses)
- Exhibit 5 (Service Reporting Form)
- Exhibit 6 (Quality Assurance Report)
- W-9
- Submit to
- [email protected]
- Scope location
- Crystal Lake, IL; McHenry, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFP from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jennifer Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Jones at (815) 455-3700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form Price Authorization, Bidder Qualifications, Insurance Certificate, Summary of Experience, Quality Assurance Procedures, References, Labor Estimates, Contractor Certification. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, technical competence, organizational capacity, financial resources, safety program, and price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1 (Insurance), Exhibit 2 (CLP Certificates), Exhibit 3 (CLT Certificates), Exhibit 4 (Pesticide Licenses), Exhibit 5 (Service Reporting Form), Exhibit 6 (Quality Assurance Report), W-9. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL; McHenry, IL. Review the full solicitation for detailed scope requirements.