McHenry County College - Evaporative Cooling and Ventilation System - IFB#10202026_EC (2026)
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Oct 20, 2026
- 4 days left
- Posted
- Oct 2, 2026
- Primary contact
- Sandy Schwendeman
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THE 30-SECOND BRIEF
McHenry County College is seeking bids for the purchase and installation of an evaporative cooling and ventilation system in Bay 1 of the greenhouse facility on the main campus in Crystal Lake, Illinois. The project involves removing eight existing Dayton evaporative coolers, performing necessary greenhouse panel repairs and sealing of openings, and furnishing and installing a new American Coolair closed-top evaporative cooling system, a motorized rigid inlet vent, a Wadsworth vent motor, and two American Coolair AL-36K aluminum exhaust fans. Additional work includes design and field verification, startup testing, and a 30-day post-installation support period. Bids are due by October 20, 2026, at 10:00 AM CST, with a question deadline of October 12, 2026. The contract includes a 30% Business Enterprise Program (BEP) participation goal for minority, female, and persons with disabilities-owned businesses.
One (1) American Coolair Closed-Top Evaporative Cooling System (approx. 6" x 48" x 18'), One (1) 48" x 18' Rigid Motorized Inlet Vent with rack-and-pinion operation and 8mm clear twin wall polycarbonate covering, One (1) Wadsworth Vent Motor with rack-and-pinion operating system, Two (2) American Coolair AL-36K Aluminum Exhaust Fans
The quality and range of products and services, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputation, expertise, stability, and financial responsibility, The experience and qualifications of the staff, The provider's ability to assist MCC in meeting the overall goals of bid, The bidder's past relationship with MCC, Any other relevant factor
SUMMARY
McHenry County College is seeking bids for the purchase and installation of an evaporative cooling and ventilation system in Bay 1 of the greenhouse facility on the main campus in Crystal Lake, Illinois.
The project involves removing eight existing Dayton evaporative coolers, performing necessary greenhouse panel repairs and sealing of openings, and furnishing and installing a new American Coolair closed-top evaporative cooling system, a motorized rigid inlet vent, a Wadsworth vent motor, and two American Coolair AL-36K aluminum exhaust fans. Additional work includes design and field verification, startup testing, and a 30-day post-installation support period. Bids are due by October 20, 2026, at 10:00 AM CST, with a question deadline of October 12, 2026. The contract includes a 30% Business Enterprise Program (BEP) participation goal for minority, female, and persons with disabilities-owned businesses.
EVALUATION CRITERIA
The quality and range of products and services, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputation, expertise, stability, and financial responsibility, The experience and qualifications of the staff, The provider's ability to assist MCC in meeting the overall goals of bid, The bidder's past relationship with MCC, Any other relevant factor
REQUIRED DELIVERABLES
One (1) American Coolair Closed-Top Evaporative Cooling System (approx. 6" x 48" x 18'), One (1) 48" x 18' Rigid Motorized Inlet Vent with rack-and-pinion operation and 8mm clear twin wall polycarbonate covering, One (1) Wadsworth Vent Motor with rack-and-pinion operating system, Two (2) American Coolair AL-36K Aluminum Exhaust Fans
REQUIRED ATTACHMENTS
8- Cover Letter
- Bid Pricing Sheet(s)
- Bid Submission Form
- Referral/Reference List
- Certificate of Insurance
- Contractor Certification
- W-9 Form
- BEP Utilization Plan
- Submit to
- McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012
- Scope location
- Crystal Lake, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this IFB from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012. For questions, contact Sandy Schwendeman.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sandy Schwendeman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) American Coolair Closed-Top Evaporative Cooling System (approx. 6" x 48" x 18'), One (1) 48" x 18' Rigid Motorized Inlet Vent with rack-and-pinion operation and 8mm clear twin wall polycarbonate covering, One (1) Wadsworth Vent Motor with rack-and-pinion operating system, Two (2) American Co. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The quality and range of products and services, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputation, expertise, stability, and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Bid Pricing Sheet(s), Bid Submission Form, Referral/Reference List, Certificate of Insurance, Contractor Certification, W-9 Form, BEP Utilization Plan. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL. Review the full solicitation for detailed scope requirements.