Madison County BOCC CDBG-DR Grant Administration Services RFP 2026 - MS048
Madison CountyCounty · Madison County, FL- Due
- Oct 7, 2026
- Deadline passed
- Primary contact
- Sherilyn Pickels
- (850) 973-3179
The 30-second brief
Madison County, Florida is requesting qualifications for grant administration services related to a $8,000,000 Community Development Block Grant Disaster Recovery (CDBG-DR) project (Contract MS048). The project involves the 2023-24 Storms IRP Secondary Special Needs Shelter co-located at the Madison County Emergency Operations Center. Scope includes preparing project amendments, advertisements, and status reports; financial supervision and fund requests; HUD environmental reviews; and coordination with project architects, engineers, and contractors. Proposers must include pricing in their submittals per 2 CFR 200.320. Proposals are due by October 7, 2026, at 4:00 p.m. at the Courthouse Annex in Madison, FL. A ranking announcement is scheduled for October 14, 2026.
Project Amendments, Advertisements, Status Reports, Preliminary Contract, Final close-out documents, Financial records, Request for Funds, HUD Environmental Review
Firm Information and Experience (20), Staff Qualifications and Capabilities (20), Proposed Approach and Project Management Style (20), Experience with water/sewer/drainage systems (20), Fee Schedule (5), Quality of projects and references (15)
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Summary
Madison County, Florida is requesting qualifications for grant administration services related to a $8,000,000 Community Development Block Grant Disaster Recovery (CDBG-DR) project (Contract MS048).
The project involves the 2023-24 Storms IRP Secondary Special Needs Shelter co-located at the Madison County Emergency Operations Center. Scope includes preparing project amendments, advertisements, and status reports; financial supervision and fund requests; HUD environmental reviews; and coordination with project architects, engineers, and contractors. Proposers must include pricing in their submittals per 2 CFR 200.320. Proposals are due by October 7, 2026, at 4:00 p.m. at the Courthouse Annex in Madison, FL. A ranking announcement is scheduled for October 14, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Project Amendments
- Advertisements
- Status Reports
- Preliminary Contract
- Final close-out documents
- Financial records
- Request for Funds
- HUD Environmental Review
REQUIRED ATTACHMENTS
15- Non-Collusion Affidavit
- Drug-Free Workplace Certification
- Insurance Certification
- Indemnification
- Public Entities Crime Statement
- Contracting with M/WBE
- Access to and Retention of Records
- E-Verify
- Domestic Preference
- Sam.Gov Registration
- Conflicts of Interest
- Section 3
- Appendix II 2 CFR 200
- W9
- MBE/WBE certificate
REQUIRED STAFFING
Project Administration/Financial Supervisor, Grant Administrator
- Submit to
- County Manager, Courthouse Annex, 1st Floor Room 219, 229 SW Pinckney Street, Madison, Florida 32340
- Scope location
- Madison, FL
- Reported agency
- Madison County Board of County Commissioners
Questions about this RFP
How do I respond to this RFP from Madison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Manager, Courthouse Annex, 1st Floor Room 219, 229 SW Pinckney Street, Madison, Florida 32340. For questions, contact Sherilyn Pickels.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sherilyn Pickels at (850) 973-3179. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Administration/Financial Supervisor, Grant Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Amendments, Advertisements, Status Reports, Preliminary Contract, Final close-out documents, Financial records, Request for Funds, HUD Environmental Review. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Information and Experience (20), Staff Qualifications and Capabilities (20), Proposed Approach and Project Management Style (20), Experience with water/sewer/drainage systems (20), Fee Schedule (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County?
All active and historical solicitations from Madison County are tracked and searchable. As a county agency, Madison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Drug-Free Workplace Certification, Insurance Certification, Indemnification, Public Entities Crime Statement, Contracting with M/WBE, Access to and Retention of Records, E-Ver. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Madison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, FL. Review the full solicitation for detailed scope requirements.