Jefferson County Microfilm Services - Recorder 2025 IFB
Jefferson County, Jefferson County, MO·County
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- Primary Contact
- Debbie Dunnegan-Waters · (636) 797-5419
- Contract Term
- 2 years
- Scope Location
- Jefferson County, Missouri
SUMMARY
Jefferson County is soliciting bids for microfilm services for the Recorder's office for the year 2025. Services include retrieval of digital images, conversion to microfilm, postproduction, and delivery.
REQUIRED ATTACHMENTS
Certificate of Insurance, Proof of no delinquent taxes or notarized affidavit, Notarized affidavit of work authorization, Agreement to be executed, Cooperative Bid Form, All pages of the Invitation for Bid/Request for Proposal, Bid deposits/bonds (if required)
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Debbie Dunnegan-Waters.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Proof of no delinquent taxes or notarized affidavit, Notarized affidavit of work authorization, Agreement to be executed, Cooperative Bid Form, All pages of the Invitation fo. Review the full document from Jefferson County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Jefferson County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debbie Dunnegan-Waters at (636) 797-5419. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson County, Missouri. Review the full solicitation for detailed scope requirements.
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