Iowa Department of Transportation DOT D1 Ames Materials Lab HVAC Upgrade - 645-DOTRFB-3063-2027
Iowa Board of Corrections | State of IowaState · Des Moines, IA- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Duration
- 5 months
- Primary contact
- Teri Schulz
- (515) 239-1431
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THE 30-SECOND BRIEF
The Iowa Department of Transportation is seeking competitive bids for HVAC updates at the D1 Ames Materials Lab, solicitation 645-DOTRFB-3063-2027. The scope of work involves relocating an owner-provided used make-up air unit (MAU) to the roof of the Sign Shop, replacing an existing MAU unit, connecting to existing distribution ductwork, integrating with the Ames Complex control system, and connecting new controls. Add alternates include replacing the existing exhaust fan, dampers, and air handling unit (AHU) in the lab space. The submission deadline is October 5, 2026, at 1:00 pm CT, with an estimated project start date of October 15, 2026, and completion by March 15, 2027. A highly recommended site visit is available upon request with 24-hour notice to the purchasing agent. Evaluation factors include meeting mandatory requirements, cost, proposed staffing, schedule adherence, past performance, and work capacity.
Base Bid: Relocate a used MAU unit to roof of Sign Shop, Connect to existing distribution ductwork and control system; Add Alternate #1: Replace existing exhaust fan and dampers with updated controls; Add Alternate #2: Replace existing AHU hanging from roof structure in lab space and connect to new control system.
Cost and other factors including meeting mandatory requirements, proposed staffing, time schedule, past work performance, and work capacity
SUMMARY
The Iowa Department of Transportation is seeking competitive bids for HVAC updates at the D1 Ames Materials Lab, solicitation 645-DOTRFB-3063-2027.
The scope of work involves relocating an owner-provided used make-up air unit (MAU) to the roof of the Sign Shop, replacing an existing MAU unit, connecting to existing distribution ductwork, integrating with the Ames Complex control system, and connecting new controls. Add alternates include replacing the existing exhaust fan, dampers, and air handling unit (AHU) in the lab space. The submission deadline is October 5, 2026, at 1:00 pm CT, with an estimated project start date of October 15, 2026, and completion by March 15, 2027. A highly recommended site visit is available upon request with 24-hour notice to the purchasing agent. Evaluation factors include meeting mandatory requirements, cost, proposed staffing, schedule adherence, past performance, and work capacity.
EVALUATION CRITERIA
5- Cost and other factors including meeting mandatory requirements
- Proposed staffing
- Time schedule
- Past work performance
- Work capacity
REQUIRED DELIVERABLES
3- Base Bid: Relocate a used MAU unit to roof of Sign Shop, Connect to existing distribution ductwork and control system
- Add Alternate #1: Replace existing exhaust fan and dampers with updated controls
- Add Alternate #2: Replace existing AHU hanging from roof structure in lab space and connect to new control system
- Submit to
- [email protected]
- Scope location
- Ames, IA
- Reported agency
- Iowa Department of Transportation
Questions about this RFP
How do I respond to this Bid from Iowa Board of Corrections | State of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Teri Schulz.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Iowa Board of Corrections | State of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teri Schulz at (515) 239-1431. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid: Relocate a used MAU unit to roof of Sign Shop, Connect to existing distribution ductwork and control system; Add Alternate #1: Replace existing exhaust fan and dampers with updated controls; Add Alternate #2: Replace existing AHU hanging from roof structure in lab space and connect to new. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and other factors including meeting mandatory requirements, proposed staffing, time schedule, past work performance, and work capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa Board of Corrections | State of Iowa?
All active and historical solicitations from Iowa Board of Corrections | State of Iowa are tracked and searchable. As a state agency, Iowa Board of Corrections | State of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Iowa Board of Corrections | State of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ames, IA. Review the full solicitation for detailed scope requirements.