Iowa Department of Transportation DOT D1 Ames Materials Lab HVAC Upgrade - 645-DOTRFB-3063-2027
Iowa Board of Corrections | State of IowaState · Des Moines, IA- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Duration
- 5 months
- Primary contact
- Teri Schulz
- (515) 239-1431
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THE 30-SECOND BRIEF
The Iowa Department of Transportation is seeking competitive bids for HVAC updates at the D1 Ames Materials Lab, under solicitation number 645-DOTRFB-3063-2027. The scope of work includes a base bid to relocate an owner-provided MAU unit from the Sign Shop to the roof and connect to existing distribution ductwork, plus add alternates for replacing an existing exhaust fan, dampers, and an air handling unit (AHU) in the lab space, along with updated controls. The project has an estimated start date of October 15, 2026, and an estimated completion date of March 15, 2027. Bids are due by October 5, 2026, at 1:00 pm CT. A highly recommended site visit can be scheduled by contacting the purchasing agent.
Cost and other factors considered, meeting or exceeding mandatory requirements, proposed staffing, required time schedule, bidders past work performance, work capacity, award based on base bid only
SUMMARY
The Iowa Department of Transportation is seeking competitive bids for HVAC updates at the D1 Ames Materials Lab, under solicitation number 645-DOTRFB-3063-2027.
The scope of work includes a base bid to relocate an owner-provided MAU unit from the Sign Shop to the roof and connect to existing distribution ductwork, plus add alternates for replacing an existing exhaust fan, dampers, and an air handling unit (AHU) in the lab space, along with updated controls. The project has an estimated start date of October 15, 2026, and an estimated completion date of March 15, 2027. Bids are due by October 5, 2026, at 1:00 pm CT. A highly recommended site visit can be scheduled by contacting the purchasing agent.
EVALUATION CRITERIA
7- Cost and other factors considered
- Meeting or exceeding mandatory requirements
- Proposed staffing
- Required time schedule
- Bidders past work performance
- Work capacity
- Award based on base bid only
- Submit to
- [email protected]
- Scope location
- Ames, IA
- Reported agency
- Iowa Department of Transportation
Questions about this RFP
How do I respond to this Bid from Iowa Board of Corrections | State of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. Submissions should be delivered to: [email protected]. For questions, contact Teri Schulz.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Iowa Board of Corrections | State of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teri Schulz at (515) 239-1431. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and other factors considered, meeting or exceeding mandatory requirements, proposed staffing, required time schedule, bidders past work performance, work capacity, award based on base bid only" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa Board of Corrections | State of Iowa?
All active and historical solicitations from Iowa Board of Corrections | State of Iowa are tracked and searchable. As a state agency, Iowa Board of Corrections | State of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Iowa Board of Corrections | State of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ames, IA. Review the full solicitation for detailed scope requirements.