IDEA Public Schools - Audio & Visual (AV) Services - RFP #9-CSDAV-1126 (2027)
IDEA Public SchoolsSchool · Weslaco, TX- Due
- Oct 21, 2026
- 4 days left
- Posted
- Sep 22, 2026
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THE 30-SECOND BRIEF
IDEA Public Schools is soliciting proposals from qualified audio/visual production vendors for comprehensive AV equipment, technical labor, production, and event support services for 2027 College Signing Day (CSD) events across seven Texas regions: Rio Grande Valley, San Antonio, Austin, El Paso, Houston, Fort Worth, and Midland. Services include video projection and camera production, live streaming, concert-grade audio reinforcement, stage and event lighting, power distribution, intercom systems, and equipment management for venues accommodating up to 7,000 attendees in select regions and 3,000 in others. Proposals are due by October 21, 2026.
Video projection and camera production, Live streaming, Concert-grade audio reinforcement, Stage and event lighting, Power distribution, Intercom/communications systems, Equipment management, Qualified technical and production personnel
SUMMARY
IDEA Public Schools is soliciting proposals from qualified audio/visual production vendors for comprehensive AV equipment, technical labor, production, and event support services for 2027 College Signing Day (CSD) events across seven Texas regions: Rio Grande Valley, San Antonio, Austin, El Paso, Houston, Fort Worth, and Midland.
Services include video projection and camera production, live streaming, concert-grade audio reinforcement, stage and event lighting, power distribution, intercom systems, and equipment management for venues accommodating up to 7,000 attendees in select regions and 3,000 in others. Proposals are due by October 21, 2026.
REQUIRED DELIVERABLES
8- Video projection and camera production
- Live streaming
- Concert-grade audio reinforcement
- Stage and event lighting
- Power distribution
- Intercom/communications systems
- Equipment management
- Qualified technical and production personnel
- Submit to
- https://www.publicpurchase.com/gems/ideaps,tx/bid/bidView?bidId=216235
- Scope location
- Rio Grande Valley, San Antonio, Austin, El Paso, Houston, Fort Worth, Midland, TX
Questions about this RFP
How do I respond to this RFP from IDEA Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://www.publicpurchase.com/gems/ideaps,tx/bid/bidView?bidId=216235.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including IDEA Public Schools in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Video projection and camera production, Live streaming, Concert-grade audio reinforcement, Stage and event lighting, Power distribution, Intercom/communications systems, Equipment management, Qualified technical and production personnel. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from IDEA Public Schools?
All active and historical solicitations from IDEA Public Schools are tracked and searchable. As a school agency, IDEA Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from IDEA Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rio Grande Valley, San Antonio, Austin, El Paso, Houston, Fort Worth, Midland, TX. Review the full solicitation for detailed scope requirements.