Franklin Regional Transit Authority - JWO Transit Center Hydronic System Cleaning and Glycol Replacement - IFB 2026.08.1 (2026)
- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Primary contact
- Brett Grout
- (413) 774-2262 ext 111
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THE 30-SECOND BRIEF
The Franklin Regional Transit Authority requests sealed bids for the JWO Transit Center hydronic system cleaning and glycol replacement project located at 12 Olive Street, Greenfield, MA. The work includes draining and pumping out existing propylene glycol from three individual hydronic systems (heating, geothermal, and water-to-water heat pump systems), flushing and cleaning all three systems, removing and disposing of flush water and cleaning agents, and installing new propylene glycol at a 30% solution with corrosion inhibitors. Quantities include approximately 2,000 gallons in the heating and water-to-water heat pump systems and an estimated 1,300-1,400 gallons in the geothermal well system, plus three make-up tanks at approximately 30 gallons each. Bids are due by September 21, 2026, at 1:00 PM. A written questions deadline is set for September 11, 2026, by 2:00 PM. Work is scheduled between August 19, 2026, and October 16, 2026. Requirements include a 5% bid deposit or bond, a 50% labor and materials payment bond, prevailing wage rates, minimum 3 years of similar experience, OSHA 10-hour training, and specific insurance coverage.
Removal of existing glycol from all three systems and make up tanks; Flushing/cleaning of all three systems; Removal/disposal of flush water and cleaning agent; Installation of new propylene glycol at 30% solution to all three systems and make up tanks
Price, past performance, degree of exclusion, exemption, or restrictions on the bid
SUMMARY
The Franklin Regional Transit Authority requests sealed bids for the JWO Transit Center hydronic system cleaning and glycol replacement project located at 12 Olive Street, Greenfield, MA. The work includes draining and pumping out existing propylene glycol from three individual hydronic systems (heating, geothermal, and water-to-water heat pump systems), flushing and cleaning all three systems, removing and disposing of flush water and cleaning agents, and installing new propylene glycol at a 30% solution with corrosion inhibitors.
Quantities include approximately 2,000 gallons in the heating and water-to-water heat pump systems and an estimated 1,300-1,400 gallons in the geothermal well system, plus three make-up tanks at approximately 30 gallons each. Bids are due by September 21, 2026, at 1:00 PM. A written questions deadline is set for September 11, 2026, by 2:00 PM. Work is scheduled between August 19, 2026, and October 16, 2026. Requirements include a 5% bid deposit or bond, a 50% labor and materials payment bond, prevailing wage rates, minimum 3 years of similar experience, OSHA 10-hour training, and specific insurance coverage.
EVALUATION CRITERIA
5- Price
- Past performance
- Degree of exclusion
- Exemption
- Restrictions on the bid
REQUIRED DELIVERABLES
4- Removal of existing glycol from all three systems and make up tanks
- Flushing/cleaning of all three systems
- Removal/disposal of flush water and cleaning agent
- Installation of new propylene glycol at 30% solution to all three systems and make up tanks
REQUIRED ATTACHMENTS
Signed Bid Form, Bid Signature Page with Corporate Resolution or List of Partners if applicable, 5% Bid Deposit / Bond, References - Minimum of three, Proof of Insurance naming Franklin Regional Transit Authority as Additional Insured, 50% Labor and Materials Payment Bond
- Submit to
- Franklin Regional Transit Authority, 12 Olive St. Suite 1, Greenfield, MA 01301
- Scope location
- Greenfield, MA
Questions about this RFP
How do I respond to this Bid from Franklin Regional Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Franklin Regional Transit Authority, 12 Olive St. Suite 1, Greenfield, MA 01301. For questions, contact Brett Grout.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Franklin Regional Transit Authority in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brett Grout at (413) 774-2262 ext 111. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of existing glycol from all three systems and make up tanks; Flushing/cleaning of all three systems; Removal/disposal of flush water and cleaning agent; Installation of new propylene glycol at 30% solution to all three systems and make up tanks. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, past performance, degree of exclusion, exemption, or restrictions on the bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Franklin Regional Transit Authority?
All active and historical solicitations from Franklin Regional Transit Authority are tracked and searchable. As a public authority agency, Franklin Regional Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Bid Form, Bid Signature Page with Corporate Resolution or List of Partners if applicable, 5% Bid Deposit / Bond, References - Minimum of three, Proof of Insurance naming Franklin Regional Trans. Review the full document from Franklin Regional Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Greenfield, MA. Review the full solicitation for detailed scope requirements.