Franklin Regional Transit Authority On-Call Plumbing Services and HVAC Maintenance - IFB#2026.08.2 (2026)
Franklin Regional Transit AuthorityPublic Authority · Greenfield, MA- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 1 year
- Primary contact
- Brett Grout
- (413) 774-2262
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THE 30-SECOND BRIEF
The Franklin Regional Transit Authority (FRTA) is accepting bids for on-call plumbing services and HVAC preventative maintenance services for the JWO Transit Center at 12 Olive Street, Greenfield, MA and the FRTA Maintenance Facility at 3 Sandy Lane, Turners Falls, MA. The contract covers all plumbing services and repair, sanitary facilities, domestic water, domestic hot water generation equipment, recirculation pumps, grease traps, drain cleaning, air handling units, exhaust fans, water to water heat pumps, mini split units, and bi-annual HVAC preventative maintenance service. The contract type will be Time and Materials (T&M) based on a not-to-exceed dollar ceiling of $100,000.00 for a period of one year with two one-year options to renew. Sealed bids are due by mail or hand delivery by September 23, 2026 at 1:00 PM to FRTA, 12 Olive Street, Greenfield, MA 01301. Bidders must submit a bid deposit of 5% of the bid amount and a payment bond of 50% of the contract. Required qualifications include a journeyman license or better with at least 3 years of recent experience as a plumber/HVAC technician.
Fully burdened hourly rate (Normal Working Hours); Fully burdened hourly rate (Weekends / Holidays / Emergencies); Bi-annual HVAC PM – Transit center; Bi-annual HVAC PM – Maintenance Facility
Lowest fully burdened hourly rate and unit price for both bi-annual PM services combined
SUMMARY
The Franklin Regional Transit Authority (FRTA) is accepting bids for on-call plumbing services and HVAC preventative maintenance services for the JWO Transit Center at 12 Olive Street, Greenfield, MA and the FRTA Maintenance Facility at 3 Sandy Lane, Turners Falls, MA. The contract covers all plumbing services and repair, sanitary facilities, domestic water, domestic hot water generation equipment, recirculation pumps, grease traps, drain cleaning, air handling units, exhaust fans, water to water heat pumps, mini split units, and bi-annual HVAC preventative maintenance service.
The contract type will be Time and Materials (T&M) based on a not-to-exceed dollar ceiling of $100,000.00 for a period of one year with two one-year options to renew. Sealed bids are due by mail or hand delivery by September 23, 2026 at 1:00 PM to FRTA, 12 Olive Street, Greenfield, MA 01301. Bidders must submit a bid deposit of 5% of the bid amount and a payment bond of 50% of the contract. Required qualifications include a journeyman license or better with at least 3 years of recent experience as a plumber/HVAC technician.
EVALUATION CRITERIA
Lowest fully burdened hourly rate and unit price for both bi-annual PM services combined
REQUIRED DELIVERABLES
4- Fully burdened hourly rate (Normal Working Hours)
- Fully burdened hourly rate (Weekends / Holidays / Emergencies)
- Bi-annual HVAC PM – Transit center
- Bi-annual HVAC PM – Maintenance Facility
REQUIRED ATTACHMENTS
10- Bid Deposit
- Section 3.0 General terms
- Conditions and certifications signature page
- Section 3.25 SAM.gov Registration
- Section 5.0 Quality Requirements
- Section 6.0 Pricing and pricing signature page
- Section 7.0 Required Forms and Certifications
- W-9 tax form
- Section 9.0 Past Performance
- Section 11.0 FTA required clauses
REQUIRED STAFFING
plumber, HVAC tech
- Submit to
- FRTA, 12 Olive Street, Greenfield, MA 01301
- Duration
- 12 months
- Scope location
- Greenfield, MA
Questions about this RFP
How do I respond to this IFB from Franklin Regional Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: FRTA, 12 Olive Street, Greenfield, MA 01301. For questions, contact Brett Grout.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Franklin Regional Transit Authority in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brett Grout at (413) 774-2262. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: plumber, HVAC tech. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully burdened hourly rate (Normal Working Hours); Fully burdened hourly rate (Weekends / Holidays / Emergencies); Bi-annual HVAC PM – Transit center; Bi-annual HVAC PM – Maintenance Facility. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest fully burdened hourly rate and unit price for both bi-annual PM services combined" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Franklin Regional Transit Authority?
All active and historical solicitations from Franklin Regional Transit Authority are tracked and searchable. As a public authority agency, Franklin Regional Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Deposit, Section 3.0 General terms, conditions and certifications signature page, Section 3.25 SAM.gov Registration, Section 5.0 Quality Requirements, Section 6.0 Pricing and pricing signature pag. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Franklin Regional Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Greenfield, MA. Review the full solicitation for detailed scope requirements.