Essexville-Hampton Public Schools - Verellen Elementary School Gymnasium Flooring Replacement RFP 2026
Essexville-Hampton Public SchoolsSchool · Essexville, MI- Due
- Oct 23, 2026
- 8 days left
- Posted
- Oct 8, 2026
- Primary contact
- Eric Debo
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THE 30-SECOND BRIEF
Essexville-Hampton Public Schools is soliciting proposals from qualified, licensed flooring contractors to remove approximately 3,780 sq. ft. of existing VCT flooring and furnish and install a new Tarkett Sports Indoor Omnisports Multi-Use vinyl sports flooring system in the Blue Maple color/pattern at Verellen Elementary School, located at 612 W Borton Rd, Essexville, MI 48732. The work includes substrate preparation, concrete slab inspection and leveling, heat-welded seams, game line painting for basketball and volleyball, wall base replacement, site protection, and clean-up. Proposals are due by October 23, 2026, at 2:00 PM, with a mandatory site walkthrough scheduled for October 14, 2026, at 1:00 PM. Bidders must submit two original hard copies, include company qualifications, safety records (EMR), pricing proposals, and complete the Iran Linked Business and Familial Relationship disclosure forms.
Removal and proper disposal of existing VCT flooring; Inspection and minor corrective leveling of concrete slab; Preparation of substrate; Furnishing and installing Tarkett Sports Indoor Omnisports Multi-Use vinyl sports flooring system (Blue Maple); Adhesives, Seam welding, And finishing; Painting of gymnasium game lines (basketball and volleyball); Removal and reinstallation of vinyl wall base and floor transitions; Freight, Delivery, And material handling; Site protection and dust/odor control; Final walkthrough, Punch list completion, And closeout documentation
Total Cost/Value, Relevant Experience and Qualifications, Proposed Schedule/Timeline, References and Past Performance, Safety Record, Completeness and Quality of Proposal
SUMMARY
Essexville-Hampton Public Schools is soliciting proposals from qualified, licensed flooring contractors to remove approximately 3,780 sq. ft. of existing VCT flooring and furnish and install a new Tarkett Sports Indoor Omnisports Multi-Use vinyl sports flooring system in the Blue Maple color/pattern at Verellen Elementary School, located at 612 W Borton Rd, Essexville, MI 48732.
The work includes substrate preparation, concrete slab inspection and leveling, heat-welded seams, game line painting for basketball and volleyball, wall base replacement, site protection, and clean-up. Proposals are due by October 23, 2026, at 2:00 PM, with a mandatory site walkthrough scheduled for October 14, 2026, at 1:00 PM. Bidders must submit two original hard copies, include company qualifications, safety records (EMR), pricing proposals, and complete the Iran Linked Business and Familial Relationship disclosure forms.
EVALUATION CRITERIA
6- Total Cost/Value
- Relevant Experience and Qualifications
- Proposed Schedule/Timeline
- References and Past Performance
- Safety Record
- Completeness and Quality of Proposal
REQUIRED DELIVERABLES
10- Removal and proper disposal of existing VCT flooring
- Inspection and minor corrective leveling of concrete slab
- Preparation of substrate
- Furnishing and installing Tarkett Sports Indoor Omnisports Multi-Use vinyl sports flooring system (Blue Maple)
- Adhesives, Seam welding, And finishing
- Painting of gymnasium game lines (basketball and volleyball)
- Removal and reinstallation of vinyl wall base and floor transitions
- Freight, Delivery, And material handling
- Site protection and dust/odor control
- Final walkthrough, Punch list completion, And closeout documentation
REQUIRED ATTACHMENTS
13- Cover Letter
- Company Qualifications
- Proposed Flooring System
- Project Approach
- Project Schedule
- Pricing Proposal
- Michigan contractor license
- Certificates of Insurance
- Safety Record (EMR)
- Subcontractor List
- Exceptions
- Iran Linked Business Disclosure Form
- Familial Relationship Disclosure form
- Submit to
- Essexville-Hampton Public Schools, 303 Pine St, Essexville MI 48732, Attention: Eric Debo, Director of Operations (SEALED BID-VERELLEN GYM FLOORS)
- Scope location
- Essexville, MI
- Projected sq ft
- 3,780 sq ft
Questions about this RFP
How do I respond to this RFP from Essexville-Hampton Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Essexville-Hampton Public Schools, 303 Pine St, Essexville MI 48732, Attention: Eric Debo, Director of Operations (SEALED BID-VERELLEN GYM FLOORS). For questions, contact Eric Debo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essexville-Hampton Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Debo. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal and proper disposal of existing VCT flooring; Inspection and minor corrective leveling of concrete slab; Preparation of substrate; Furnishing and installing Tarkett Sports Indoor Omnisports Multi-Use vinyl sports flooring system (Blue Maple); Adhesives, Seam welding, And finishing; Painting. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost/Value, Relevant Experience and Qualifications, Proposed Schedule/Timeline, References and Past Performance, Safety Record, Completeness and Quality of Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essexville-Hampton Public Schools?
All active and historical solicitations from Essexville-Hampton Public Schools are tracked and searchable. As a school agency, Essexville-Hampton Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Qualifications, Proposed Flooring System, Project Approach, Project Schedule, Pricing Proposal, Michigan contractor license, Certificates of Insurance, Safety Record (EMR), Subco. Review the full document from Essexville-Hampton Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Essexville, MI. The total projected area is 3780 sq ft. Review the full solicitation for detailed scope requirements.