Essexville-Hampton Public Schools - Football Field Bleacher Expansion - RFP 2026
- Due
- Oct 23, 2026
- 8 days left
- Posted
- Oct 7, 2026
- Primary contact
- Eric Debo
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THE 30-SECOND BRIEF
Essexville-Hampton Public Schools invites proposals from qualified, licensed contractors to furnish and install approximately 200 additional spectator seats to the existing aluminum bleacher system at Garber High School Football Field, located at 213 Pine St, Essexville, MI 48732. The scope involves site evaluation, structural engineering review and stamped drawings by a Michigan-licensed Professional Engineer, new bleacher seating, footings, foundations, structural connections, guardrails, handrails, aisles, and ADA-compliant accessible routes. Work must comply with the Michigan Building Code, ICC 300, and ADA standards. Proposals are due by October 23, 2026, at 1:00 PM, with a mandatory or strongly recommended site walkthrough on October 15, 2026, at 9:00 AM. Submission requires two hard copies mailed to the District office, accompanied by a Cover Letter, Company Qualifications with references, Project Approach and Schedule, Pricing Proposal, Michigan contractor license, insurance certificates, Safety Record (EMR and OSHA 300 logs), Subcontractor List, exceptions, Familial Disclosure Form, Assurances and Certifications, and Iran Economic Sanctions Act Affidavit of Compliance. Evaluation criteria include Total Cost/Value, Relevant Experience, Proposed Schedule, References, Safety Record, and Completeness. Required bonds include 100% Performance and Payment Bonds, plus Commercial General Liability, Auto, and Workers' Compensation insurance.
Approximately 200 spectator seats, Structural engineering review and stamped drawings, Footings, Foundations and structural connections, Guardrails, Handrails, Aisles, ADA-compliant accessible routes and seating locations, Site protection and temporary fencing, Final inspection and closeout documentation, Site cleanup and turf restoration
Total Cost/Value, Relevant Experience and Qualifications, Proposed Schedule/Timeline, References and Past Performance, Safety Record, Completeness and Quality of Proposal
SUMMARY
Essexville-Hampton Public Schools invites proposals from qualified, licensed contractors to furnish and install approximately 200 additional spectator seats to the existing aluminum bleacher system at Garber High School Football Field, located at 213 Pine St, Essexville, MI 48732.
The scope involves site evaluation, structural engineering review and stamped drawings by a Michigan-licensed Professional Engineer, new bleacher seating, footings, foundations, structural connections, guardrails, handrails, aisles, and ADA-compliant accessible routes. Work must comply with the Michigan Building Code, ICC 300, and ADA standards. Proposals are due by October 23, 2026, at 1:00 PM, with a mandatory or strongly recommended site walkthrough on October 15, 2026, at 9:00 AM. Submission requires two hard copies mailed to the District office, accompanied by a Cover Letter, Company Qualifications with references, Project Approach and Schedule, Pricing Proposal, Michigan contractor license, insurance certificates, Safety Record (EMR and OSHA 300 logs), Subcontractor List, exceptions, Familial Disclosure Form, Assurances and Certifications, and Iran Economic Sanctions Act Affidavit of Compliance. Evaluation criteria include Total Cost/Value, Relevant Experience, Proposed Schedule, References, Safety Record, and Completeness. Required bonds include 100% Performance and Payment Bonds, plus Commercial General Liability, Auto, and Workers' Compensation insurance.
EVALUATION CRITERIA
6- Total Cost/Value
- Relevant Experience and Qualifications
- Proposed Schedule/Timeline
- References and Past Performance
- Safety Record
- Completeness and Quality of Proposal
REQUIRED DELIVERABLES
11- Approximately 200 spectator seats
- Structural engineering review and stamped drawings
- Footings
- Foundations and structural connections
- Guardrails
- Handrails
- Aisles
- ADA-compliant accessible routes and seating locations
- Site protection and temporary fencing
- Final inspection and closeout documentation
- Site cleanup and turf restoration
REQUIRED ATTACHMENTS
Cover Letter, Company Qualifications, Project Approach, Proposed Project Schedule, Pricing Proposal, copy of current Michigan contractor license, certificates of insurance, Safety Record (EMR for past 3 years and OSHA 300 logs), Subcontractor List, Exceptions, Familial Disclosure Form, Assurances and Certifications, Affidavit of Compliance – Iran Economic Sanctions Act, bid bond, Performance Bond and Payment Bond
- Submit to
- Essexville-Hampton Public Schools, 303 Pine St, Essexville, MI 48732
- Scope location
- Essexville, MI
Questions about this RFP
How do I respond to this RFP from Essexville-Hampton Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Essexville-Hampton Public Schools, 303 Pine St, Essexville, MI 48732. For questions, contact Eric Debo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essexville-Hampton Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Debo. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approximately 200 spectator seats, Structural engineering review and stamped drawings, Footings, Foundations and structural connections, Guardrails, Handrails, Aisles, ADA-compliant accessible routes and seating locations, Site protection and temporary fencing, Final inspection and closeout document. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost/Value, Relevant Experience and Qualifications, Proposed Schedule/Timeline, References and Past Performance, Safety Record, Completeness and Quality of Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essexville-Hampton Public Schools?
All active and historical solicitations from Essexville-Hampton Public Schools are tracked and searchable. As a school agency, Essexville-Hampton Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Qualifications, Project Approach, Proposed Project Schedule, Pricing Proposal, copy of current Michigan contractor license, certificates of insurance, Safety Record (EMR for past. Review the full document from Essexville-Hampton Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Essexville, MI. Review the full solicitation for detailed scope requirements.