Erie County RFP 2026-054VF Rental Supplements and Case Management
Erie CountyCounty · Buffalo, NY- Due
- Nov 5, 2026
- 19 days left
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Carrie Godfrey
- (716) 858-2250
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THE 30-SECOND BRIEF
The County of Erie Department of Social Services is seeking proposals from qualified public agencies to provide Rental Supplements and in-person case management services under the New York State Rental Supplement Program (RSP). The selected contractor will determine eligibility, substantiate claims, issue supplement payments to landlords, and provide ongoing case management to approximately 300 households annually experiencing homelessness or facing imminent loss of housing. The total available funding for the vendor is $3,797,076 for program year 2026-27, effective April 1, 2027. Proposals are due by November 5, 2026, at 4:00 p.m. EST, with a mandatory informational meeting scheduled via Webex on October 15, 2026.
Determine eligibility, Notify applicants of determinations, Substantiate claims, Issue supplement payments to landlords, Provide case management locally to assist individuals with the application process, Provide ongoing case management, Complete and provide NYS OTDA quarterly reports
Overall proposal meets requirements and qualifications (12), Target population served and goals (4), Cultural competency and prioritizes measurable change in underserved populations (4), Program plan (16), Performance measurement (4), Trauma informed principles (4), Program staffing (4), Accessibility plans (Language Access and ADA) (4), Infrastructure to begin service with limited start-up time (12), Collaboration (12), Experience performing requested service (16), MWBE/SDVOB participation (4), Compliance with RFP requirements (4)
SUMMARY
The County of Erie Department of Social Services is seeking proposals from qualified public agencies to provide Rental Supplements and in-person case management services under the New York State Rental Supplement Program (RSP).
The selected contractor will determine eligibility, substantiate claims, issue supplement payments to landlords, and provide ongoing case management to approximately 300 households annually experiencing homelessness or facing imminent loss of housing. The total available funding for the vendor is $3,797,076 for program year 2026-27, effective April 1, 2027. Proposals are due by November 5, 2026, at 4:00 p.m. EST, with a mandatory informational meeting scheduled via Webex on October 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Determine eligibility, Notify applicants of determinations, Substantiate claims, Issue supplement payments to landlords, Provide case management locally to assist individuals with the application process, Provide ongoing case management, Complete and provide NYS OTDA quarterly reports
REQUIRED ATTACHMENTS
8- Proposal to Provide Service
- Signed Schedule A
- References and data from similar work
- Signed Fiscal Form
- Budget Forms
- Most recent Audit report
- Most recent Management Letter
- Listing of Officers and Board of Directors
- Submit to
- OnBase Unity Form
- Duration
- 12 months
- Scope location
- Buffalo, NY
- Reported agency
- County of Erie
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OnBase Unity Form. For questions, contact Carrie Godfrey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carrie Godfrey at (716) 858-2250. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Determine eligibility, Notify applicants of determinations, Substantiate claims, Issue supplement payments to landlords, Provide case management locally to assist individuals with the application process, Provide ongoing case management, Complete and provide NYS OTDA quarterly reports. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall proposal meets requirements and qualifications (12), Target population served and goals (4), Cultural competency and prioritizes measurable change in underserved populations (4), Program plan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal to Provide Service, Signed Schedule A, References and data from similar work, Signed Fiscal Form, Budget Forms, Most recent Audit report, Most recent Management Letter, Listing of Officers an. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.