Erie County RFP 2026-021VF Concessionaire Services
Erie CountyCounty · Buffalo, NY- Due
- Mar 16, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- 3 years
- Primary contact
- Nicole Ruberto
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THE 30-SECOND BRIEF
Erie County is seeking proposals from qualified companies to operate the concessions at Grover Cleveland Golf Course. The selected proposer will enter into an agreement to provide concessionaire services.
Comprehensive grill and banquet menu with proposed pricing, Information on mobile service, List of payment forms accepted, Timeline for obtaining liquor license, Plan for vending machines, Details on sporting equipment to be sold, RFP coversheet, Three professional references, Certificate of incorporation, Description of proposer, Start-up plan, Evidence of financial capacity, Signed Schedule A, Signed Schedule E
Professional qualifications, personal background and resume(s) of individuals involved in providing services, proposer's experience to perform the proposed services, proposer's financial ability to provide the services, evaluation of the proposer's rent proposal, determination that the proposer has submitted a complete and responsive proposal, evaluation of the proposer's projected approach and plans, proposer's presentation and interview results
SUMMARY
Erie County is seeking proposals from qualified companies to operate the concessions at Grover Cleveland Golf Course. The selected proposer will enter into an agreement to provide concessionaire services.
EVALUATION CRITERIA
Professional qualifications, personal background and resume(s) of individuals involved in providing services, proposer's experience to perform the proposed services, proposer's financial ability to provide the services, evaluation of the proposer's rent proposal, determination that the proposer has submitted a complete and responsive proposal, evaluation of the proposer's projected approach and plans, proposer's presentation and interview results
REQUIRED DELIVERABLES
14- Comprehensive grill and banquet menu with proposed pricing
- Information on mobile service
- List of payment forms accepted
- Timeline for obtaining liquor license
- Plan for vending machines
- Details on sporting equipment to be sold
- RFP coversheet
- Three professional references
- Certificate of incorporation
- Description of proposer
- Start-up plan
- Evidence of financial capacity
- Signed Schedule A
- Signed Schedule E
REQUIRED ATTACHMENTS
3- Schedule A - Proposer Certification
- Schedule E - Erie County Equal Pay Certification
- Schedule F - RFP Coversheet
- Submit to
- Erie County Department of Parks, 95 Franklin Street, Room 1260, Buffalo, New York 14202
- Scope location
- Buffalo, New York
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Erie County Department of Parks, 95 Franklin Street, Room 1260, Buffalo, New York 14202. For questions, contact Nicole Ruberto.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Ruberto. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive grill and banquet menu with proposed pricing, Information on mobile service, List of payment forms accepted, Timeline for obtaining liquor license, Plan for vending machines, Details on sporting equipment to be sold, RFP coversheet, Three professional references, Certificate of incorpo. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional qualifications, personal background and resume(s) of individuals involved in providing services, proposer's experience to perform the proposed services, proposer's financial ability to pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A - Proposer Certification, Schedule E - Erie County Equal Pay Certification, Schedule F - RFP Coversheet. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, New York. Review the full solicitation for detailed scope requirements.