Erie County RFP 2026-011VF Youth Sports and Education Programs
Erie CountyCounty · Buffalo, NY- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Contract term
- 1 year
- Primary contact
- Judith Kolmetz
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THE 30-SECOND BRIEF
Erie County is seeking proposals from qualified agencies to provide Youth Sports and Education Services to at-risk youth ages 6-17 for the period 10/1/2026–9/30/2027. The total funding available is $596,190, with a maximum of $50,000 per funding request.
Agency Information Sheet, Proposal to Provide Service, Signed Schedule A, Program's child protection policy/procedure, Letter of commitment for facility provider, Resumes of key staff and leadership, Proof of non-profit status, Signed Fiscal Form, Erie County Youth Bureau Program Budget Form, Most recent Audit report prepared by an independent CPA, Most recent Management Letter, Listing of Officers and Board of Directors
Compliance with RFP requirements, Population and Goals, Program Plan, Performance Measurement, Trauma-Informed Care Plan, Program Staffing Plan and Qualifications, Accessibility Plans, Infrastructure, Collaboration, Experience performing proposed services, Evaluation of the Proposer's fee submission
SUMMARY
Erie County is seeking proposals from qualified agencies to provide Youth Sports and Education Services to at-risk youth ages 6-17 for the period 10/1/2026–9/30/2027. The total funding available is $596,190, with a maximum of $50,000 per funding request.
EVALUATION CRITERIA
11- Compliance with RFP requirements
- Population and Goals
- Program Plan
- Performance Measurement
- Trauma-Informed Care Plan
- Program Staffing Plan and Qualifications
- Accessibility Plans
- Infrastructure
- Collaboration
- Experience performing proposed services
- Evaluation of the Proposer's fee submission
REQUIRED DELIVERABLES
12- Agency Information Sheet
- Proposal to Provide Service
- Signed Schedule A
- Program's child protection policy/procedure
- Letter of commitment for facility provider
- Resumes of key staff and leadership
- Proof of non-profit status
- Signed Fiscal Form
- Erie County Youth Bureau Program Budget Form
- Most recent Audit report prepared by an independent CPA
- Most recent Management Letter
- Listing of Officers and Board of Directors
REQUIRED ATTACHMENTS
3- Appendix A
- Appendix B
- Appendix C
- Submit to
- OnBase Unity Form; Erie County Department of Social Services, Attn: Judith Kolmetz, 95 Franklin Street Room 804, Buffalo, NY 14202
- Scope location
- Erie County, New York
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OnBase Unity Form; Erie County Department of Social Services, Attn: Judith Kolmetz, 95 Franklin Street Room 804, Buffalo, NY 14202. For questions, contact Judith Kolmetz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judith Kolmetz. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Agency Information Sheet, Proposal to Provide Service, Signed Schedule A, Program's child protection policy/procedure, Letter of commitment for facility provider, Resumes of key staff and leadership, Proof of non-profit status, Signed Fiscal Form, Erie County Youth Bureau Program Budget Form, Most r. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP requirements, Population and Goals, Program Plan, Performance Measurement, Trauma-Informed Care Plan, Program Staffing Plan and Qualifications, Accessibility Plans, Infrastructure,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, New York. Review the full solicitation for detailed scope requirements.