Erie County RFP 2026-017VF SAP S4/HANA Migration
Erie CountyCounty · Buffalo, NY- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Primary contact
- Rachel Solly
Know who Erie County buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Erie County is requesting proposals for SAP technical consulting services for the migration to SAP S/4HANA Cloud Private Edition. The project includes the implementation of SAP Success Factors and Workforce Forecasting and Scheduling.
Project plan, Technical & functional design documentation, Configured S/4HANA Cloud Private Edition environment, Data migration strategy & execution artifacts, Test scripts and results, Training materials & user documentation, Go-live readiness documents, Post-go-live support plan
Expertise/Experience, Rate, Implementation Methodology, Project schedule
SUMMARY
Erie County is requesting proposals for SAP technical consulting services for the migration to SAP S/4HANA Cloud Private Edition. The project includes the implementation of SAP Success Factors and Workforce Forecasting and Scheduling.
EVALUATION CRITERIA
4- Expertise/Experience
- Rate
- Implementation Methodology
- Project schedule
REQUIRED DELIVERABLES
8- Project plan
- Technical & functional design documentation
- Configured S/4HANA Cloud Private Edition environment
- Data migration strategy & execution artifacts
- Test scripts and results
- Training materials & user documentation
- Go-live readiness documents
- Post-go-live support plan
REQUIRED ATTACHMENTS
4- Exhibit A - Technical and Operating Environment
- Exhibit B - Proposer Certification
- Exhibit C - Erie County Equal Pay Certification
- Exhibit D - Standard Insurance Provisions
- Submit to
- Erie County Division of Information & Support Services, 95 Franklin St. Room 1505, Buffalo, NY 14202
- Scope location
- Buffalo, New York
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Erie County Division of Information & Support Services, 95 Franklin St. Room 1505, Buffalo, NY 14202. For questions, contact Rachel Solly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Solly. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project plan, Technical & functional design documentation, Configured S/4HANA Cloud Private Edition environment, Data migration strategy & execution artifacts, Test scripts and results, Training materials & user documentation, Go-live readiness documents, Post-go-live support plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Expertise/Experience, Rate, Implementation Methodology, Project schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Technical and Operating Environment, Exhibit B - Proposer Certification, Exhibit C - Erie County Equal Pay Certification, Exhibit D - Standard Insurance Provisions. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, New York. Review the full solicitation for detailed scope requirements.