NOTICE OF REQUEST FOR COMPETITIVE CONTRACTING REQUEST FOR PROPOSALS
City of Trenton, Trenton, NJ·City
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- Primary Contact
- Isabel C. Garcia · 609-989-3139
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Trenton, New Jersey
- Submission Address
- City Hall Annex, Division of Purchasing, 1st floor, 319 East State Street, Trenton, New Jersey, 08608
SUMMARY
The City of Trenton is soliciting proposals for Human Resource Information Systems Services and Payroll Services. The contract will be for a period of three years with an option to extend for two additional one-year periods. A pre-proposal virtual meeting is scheduled for January 21, 2026, and proposals are due by February 3, 2026.
EVALUATION CRITERIA
Proposed system/solution, Functionality, Integration and compatibility to interface to existing/third-party systems, Implementation and support capabilities, Scalability of system/partner, Total cost of ownership, Ability to form a strategic partnership, Sarbanes Oxley compliance
REQUIRED ATTACHMENTS
CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA, NOTICE OF INTENT TO USE A SUBCONTRACT, PROVIDE A LIST OF SUB-CONTRACTORS, SUB-CONTRACTOR'S LICENSES, BRC, STATEMENT OF OWNERSHIP DISCLOSURE, NON-COLLUSION AFFIDAVIT, MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE EXHIBIT A, AFFIRMATIVE ACTION REGULATIONS QUESTIONNAIRE, AMERICANS WITH DISABILITIES ACT OF 1990, CERTIFICATION OF NON-DEBARMENT FOR FEDERAL GOVERNMENT CONTRACTS, POLITICAL CONTRIBUTION DISCLOSURE FORM, DISCLOSURE INVESTED ACTIVITIES IN IRAN, DISCLOSURE INVESTED ACTIVITIES IN RUSSIA AND BELARUS, NEW JERSEY BUSINESS REGISTRATION CERTIFICATE, LICENSING/CERTIFICATIONS REQUIRED WITH PROPOSAL SUBMITTAL, THREE (3) REFERENCES REQUIRED WITH PROPOSAL SUBMITTAL, ETHICS COMPLAINT DISCLOSURE, CITY OF TRENTON RESIDENT EMPLOYMENT POLICY, CERTIFICATE OF INSURANCE
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Trenton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall Annex, Division of Purchasing, 1st floor, 319 East State Street, Trenton, New Jersey, 08608. For questions, contact Isabel C. Garcia.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed system/solution, Functionality, Integration and compatibility to interface to existing/third-party systems, Implementation and support capabilities, Scalability of system/partner, Total cost..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Trenton?
All active and historical solicitations from City of Trenton are tracked and searchable. As a city agency, City of Trenton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA, NOTICE OF INTENT TO USE A SUBCONTRACT, PROVIDE A LIST OF SUB-CONTRACTORS, SUB-CONTRACTOR'S LICENSES, BRC, STATEMENT OF OWNERSHIP DISCLOSURE, NON-C. Review the full document from City of Trenton for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Trenton in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Isabel C. Garcia at 609-989-3139. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Trenton, New Jersey. Review the full solicitation for detailed scope requirements.
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