Request For Proposal For Microsoft Licenses
Crowder CollegeHigher Ed · Neosho, MO- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Purchasing/ Finance
- (417) 455-5532
The 30-second brief
Crowder College is soliciting proposals for Microsoft software licenses under Bid Request 26-27.005. The required licenses include M365 A3 Unified Edu Sub (860 qty), M365 A3 Student Use Benefit (34,400 qty), M365 Apps Enterprise Edu Sub Add-on (1 qty), O365 A1 Edu Sub (10,001 qty), Power BI Pro (70 qty), SQL Server Enterprise Core (2 qty), SQL Server Standard Core (2 qty), Visio Professional (2 qty), Win Remote Desktop Services CAL (385 qty), Win Server DC Core (96 qty), and Win Server Standard Core (272 qty). Optional pricing for 10 Copilot licenses is also requested. Proposals are due by 1:00 PM CDT on September 16, 2026, via email to [email protected] or by mail to the Neosho, MO campus. Evaluation will consider price, quality, vendor reputation, and ability to meet timelines, with preference given to Missouri vendors and U.S. manufactured products.
Signed original proposal, Pricing for required services, Pricing for optional services
Best value, quality, price, vendor reputation, ability to meet required timelines, Missouri vendor preference, US manufactured product preference
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Summary
Crowder College is soliciting proposals for Microsoft software licenses under Bid Request 26-27.005.
The required licenses include M365 A3 Unified Edu Sub (860 qty), M365 A3 Student Use Benefit (34,400 qty), M365 Apps Enterprise Edu Sub Add-on (1 qty), O365 A1 Edu Sub (10,001 qty), Power BI Pro (70 qty), SQL Server Enterprise Core (2 qty), SQL Server Standard Core (2 qty), Visio Professional (2 qty), Win Remote Desktop Services CAL (385 qty), Win Server DC Core (96 qty), and Win Server Standard Core (272 qty). Optional pricing for 10 Copilot licenses is also requested. Proposals are due by 1:00 PM CDT on September 16, 2026, via email to [email protected] or by mail to the Neosho, MO campus. Evaluation will consider price, quality, vendor reputation, and ability to meet timelines, with preference given to Missouri vendors and U.S. manufactured products.
EVALUATION CRITERIA
7- Best value
- Quality
- Price
- Vendor reputation
- Ability to meet required timelines
- Missouri vendor preference
- US manufactured product preference
REQUIRED DELIVERABLES
3- Signed original proposal
- Pricing for required services
- Pricing for optional services
- Submit to
- 601 Laclede Ave., Neosho, MO 64850
- Scope location
- Neosho, MO
Questions about this RFP
How do I respond to this RFP from Crowder College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 601 Laclede Ave., Neosho, MO 64850. For questions, contact Purchasing/ Finance.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Crowder College in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing/ Finance at (417) 455-5532. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed original proposal, Pricing for required services, Pricing for optional services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, quality, price, vendor reputation, ability to meet required timelines, Missouri vendor preference, US manufactured product preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Crowder College?
All active and historical solicitations from Crowder College are tracked and searchable. As a higher ed agency, Crowder College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Crowder College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Neosho, MO. Review the full solicitation for detailed scope requirements.