County of Yavapai - Supply or Supply and Deliver Cover Material (Chips) and Pre-Coated Chips - IFB # 27-PW-24 (2026)
Yavapai CountyCounty · Yavapai County, AZ- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Amanda Cronkhite
- (928) 771-3183
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THE 30-SECOND BRIEF
Yavapai County seeks bids for cover material (chips) and pre-coated chips as needed throughout the term of the contract, with an estimated quantity of 10,000 tons. The work involves supplying and/or delivering crushed rock aggregate materials meeting ADOT standard specifications, including various sizes such as 1/4", 5/16", 3/8", and 1/2" cover material and pre-coated chips with PG 64-16 asphalt cement. The submission deadline is October 15, 2026, at 1:30 PM, with questions due by October 12, 2026. The contract term is one year with options for up to four additional one-year extensions.
COVER MATERIAL 1/4" - PLANT PICK-UP, COVER MATERIAL 5/16" - PLANT PICK-UP, COVER MATERIAL 3/8" - PLANT PICK-UP, COVER MATERIAL 1/2" - PLANT PICK-UP, COVER MATERIAL DELIVERY RATE, PRE-COATED CHIPS - PLANT PICK-UP, PRE-COATED CHIPS DELIVERY RATE
Lowest Responsible and Responsive Bidder, conformity with bid specifications, performance requirements, terms and conditions, demonstrated performance, availability of competent service and prompt delivery, licenses and certifications, financial capability, past performance
SUMMARY
Yavapai County seeks bids for cover material (chips) and pre-coated chips as needed throughout the term of the contract, with an estimated quantity of 10,000 tons.
The work involves supplying and/or delivering crushed rock aggregate materials meeting ADOT standard specifications, including various sizes such as 1/4", 5/16", 3/8", and 1/2" cover material and pre-coated chips with PG 64-16 asphalt cement. The submission deadline is October 15, 2026, at 1:30 PM, with questions due by October 12, 2026. The contract term is one year with options for up to four additional one-year extensions.
EVALUATION CRITERIA
9- Lowest Responsible and Responsive Bidder
- Conformity with bid specifications
- Performance requirements
- Terms and conditions
- Demonstrated performance
- Availability of competent service and prompt delivery
- Licenses and certifications
- Financial capability
- Past performance
REQUIRED DELIVERABLES
7- COVER MATERIAL 1/4" - PLANT PICK-UP
- COVER MATERIAL 5/16" - PLANT PICK-UP
- COVER MATERIAL 3/8" - PLANT PICK-UP
- COVER MATERIAL 1/2" - PLANT PICK-UP
- COVER MATERIAL DELIVERY RATE
- PRE-COATED CHIPS - PLANT PICK-UP
- PRE-COATED CHIPS DELIVERY RATE
REQUIRED ATTACHMENTS
3- Pricing Sheet
- Subcontractor List
- Non-Collusion Affidavit
- Submit to
- https://procurement.opengov.com/portal/yavapai
- Scope location
- Prescott, AZ
- Reported agency
- County of Yavapai
Questions about this RFP
How do I respond to this IFB from Yavapai County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/yavapai. For questions, contact Amanda Cronkhite.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Yavapai County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Cronkhite at (928) 771-3183. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: COVER MATERIAL 1/4" - PLANT PICK-UP, COVER MATERIAL 5/16" - PLANT PICK-UP, COVER MATERIAL 3/8" - PLANT PICK-UP, COVER MATERIAL 1/2" - PLANT PICK-UP, COVER MATERIAL DELIVERY RATE, PRE-COATED CHIPS - PLANT PICK-UP, PRE-COATED CHIPS DELIVERY RATE. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Responsible and Responsive Bidder, conformity with bid specifications, performance requirements, terms and conditions, demonstrated performance, availability of competent service and prompt del..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yavapai County?
All active and historical solicitations from Yavapai County are tracked and searchable. As a county agency, Yavapai County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Subcontractor List, Non-Collusion Affidavit. Review the full document from Yavapai County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, AZ. Review the full solicitation for detailed scope requirements.