Yavapai County - Supply or Supply and Deliver Fill Material - IFB # 27-PW-25 (2026)
Yavapai CountyCounty · Yavapai County, AZ- Due
- Oct 29, 2026
- 12 days left
- Posted
- Oct 13, 2026
- Contract term
- 1 year
- Primary contact
- Amanda Cronkhite
- (928) 771-3183
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THE 30-SECOND BRIEF
Yavapai County seeks bids for fill material and delivery services as needed throughout the term of the contract. The estimated quantity is approximately 10,000 tons of natural aggregate or approved inert material conforming to ASTM C-136 and C-117 grading standards. Pay items include plant pick-up per ton and delivery rate per mile. Submission deadline is October 29, 2026, at 1:30 pm, with inquiries and questions due by October 26, 2026. The contract initial term is one year, with potential extensions for up to four additional one-year terms.
Fill material - plant pick-up (per ton), Delivery rate (per mile)
Price of material, Proximity between plant and job site, Size(s) of truck(s) to be used, Availability of material and loading service at site
SUMMARY
Yavapai County seeks bids for fill material and delivery services as needed throughout the term of the contract.
The estimated quantity is approximately 10,000 tons of natural aggregate or approved inert material conforming to ASTM C-136 and C-117 grading standards. Pay items include plant pick-up per ton and delivery rate per mile. Submission deadline is October 29, 2026, at 1:30 pm, with inquiries and questions due by October 26, 2026. The contract initial term is one year, with potential extensions for up to four additional one-year terms.
EVALUATION CRITERIA
4- Price of material
- Proximity between plant and job site
- Size(s) of truck(s) to be used
- Availability of material and loading service at site
REQUIRED DELIVERABLES
Fill material - plant pick-up (per ton), Delivery rate (per mile)
REQUIRED ATTACHMENTS
5- Pricing Sheet
- Subcontractor List
- Non-Collusion Affidavit
- Acknowledgement and Acceptance
- Request for Confidentiality of Proprietary Information
- Submit to
- https://procurement.opengov.com/portal/yavapai
- Duration
- 60 months
- Scope location
- Prescott, AZ
Questions about this RFP
How do I respond to this Bid from Yavapai County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/yavapai. For questions, contact Amanda Cronkhite.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Yavapai County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Cronkhite at (928) 771-3183. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fill material - plant pick-up (per ton), Delivery rate (per mile). Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of material, Proximity between plant and job site, Size(s) of truck(s) to be used, Availability of material and loading service at site" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yavapai County?
All active and historical solicitations from Yavapai County are tracked and searchable. As a county agency, Yavapai County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Subcontractor List, Non-Collusion Affidavit, Acknowledgement and Acceptance, Request for Confidentiality of Proprietary Information. Review the full document from Yavapai County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, AZ. Review the full solicitation for detailed scope requirements.