County of San Mateo - ArcGIS Subscription Renewal FY26-27 - IFB No. TSD-20271941
San Mateo County, San Mateo County, CA·County
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- Reported Agency
- County of San Mateo
- Primary Contact
- Mikey Brogonia · (650) 363-4556
- Contract Term
- 1 year
- Scope Location
- Redwood City, CA
- Submission Address
- https://procurement.opengov.com/portal/smcgov
SUMMARY
The County of San Mateo's Technology Services Department is seeking pricing proposals and formal quotations for a one-year renewal of ESRI ArcGIS subscription/licenses (Term: 11/01/2026 - 10/31/2027). Required items include ArcGIS Online Professional User Types, Creator User Types, Viewer User Types, Spatial Analyst extensions, 3D Analyst, Enterprise Standard maintenance, and Mobile Worker user types across various material numbers and subscription IDs. Bidders must complete the Pricing Bid Table, provide accurate lead times, freight/delivery costs, and manufacturer authorization. Submission deadline is October 20, 2026 at 1:00 pm via OpenGov. Evaluation is based on Total Bid Price, conformity to specifications, and product availability.
EVALUATION CRITERIA
Total Bid Price, conformity to specifications of goods, product availability
REQUIRED DELIVERABLES
ArcGIS Online Professional Plus User Type Annual Subscription, ArcGIS Online Professional User Type Annual Subscription, ArcGIS Online Viewer User Type Annual Subscription, ArcGIS Online Creator User Type Annual Subscription, ArcGIS Enterprise Creator User Type Annual Subscription, ArcGIS Spatial Analyst for ArcGIS Online, ArcGIS 3D Analyst for ArcGIS Enterprise, ArcGIS Enterprise Standard Up to Four Cores Maintenance, ArcGIS Image Server Up to Four Cores Maintenance, ArcGIS Network Analyst for ArcGIS GIS Server Standard, ArcGIS Online Contributor User Type Annual Subscription, ArcGIS Online Mobile Worker User Type Annual Subscription, ArcGIS Business Analyst Advanced Online Bundle Annual Subscription, ArcGIS Indoors Maps for ArcGIS Enterprise Annual Subscription, ArcGIS Advanced Editing User Type Extension for ArcGIS Enterprise Maintenance
REQUIRED ATTACHMENTS
Pricing Bid Table, Formal Quotation, W-9 Tax Form, Certificate(s) and/or License(s), SMC_LocalBusiness_self-attestation (if applicable)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Mikey Brogonia.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Bid Price, conformity to specifications of goods, product availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Bid Table, Formal Quotation, W-9 Tax Form, Certificate(s) and/or License(s), SMC_LocalBusiness_self-attestation (if applicable). Review the full document from San Mateo County for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mikey Brogonia at (650) 363-4556. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: ArcGIS Online Professional Plus User Type Annual Subscription, ArcGIS Online Professional User Type Annual Subscription, ArcGIS Online Viewer User Type Annual Subscription, ArcGIS Online Creator User Type Annual Subscription, ArcGIS Enterprise Creator User Type Annual Subscription, ArcGIS Spatial An. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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