Columbus Metropolitan Housing Authority - Housing Choice Voucher Annual Recertifications Services - RFP 2026-035
Columbus Metropolitan Housing AuthorityLocal Housing Authority · Columbus, OH- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Andrea Quinichett
- (614) 421-4434
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THE 30-SECOND BRIEF
The Columbus Metropolitan Housing Authority (CMHA) is soliciting proposals from qualified, licensed, and insured entities to provide third-party administration and processing services for Housing Choice Voucher Program (HCVP) Annual Recertifications. The selected contractor will review and process assigned annual recertification files in accordance with HUD regulations, CMHA Administrative Plan, HOTMA regulations, and Yardi software platform requirements. Services include conducting comprehensive file reviews, verifying household composition, income, assets, deductions, and expenses, obtaining third-party verifications, calculating adjusted income and utility allowances, and maintaining electronic case documentation. The submission deadline is October 9, 2026, at 4:30 PM, with questions due by September 30, 2026. The contract term is initially one year with options to renew for up to four additional one-year periods.
Complete Annual recertifications across various volume tiers (1-99, 100-199, 200-299, 300-399, 400-499, And 500+ files)
Proposed Costs (25 points), Demonstrated Experience & Capacity (35 points), Qualifications (15 points), Management & Marketing Plan and Reporting (15 points), Overall Quality and Professional Appearance of Proposal (10 points)
SUMMARY
The Columbus Metropolitan Housing Authority (CMHA) is soliciting proposals from qualified, licensed, and insured entities to provide third-party administration and processing services for Housing Choice Voucher Program (HCVP) Annual Recertifications.
The selected contractor will review and process assigned annual recertification files in accordance with HUD regulations, CMHA Administrative Plan, HOTMA regulations, and Yardi software platform requirements. Services include conducting comprehensive file reviews, verifying household composition, income, assets, deductions, and expenses, obtaining third-party verifications, calculating adjusted income and utility allowances, and maintaining electronic case documentation. The submission deadline is October 9, 2026, at 4:30 PM, with questions due by September 30, 2026. The contract term is initially one year with options to renew for up to four additional one-year periods.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Complete Annual recertifications across various volume tiers (1-99, 100-199, 200-299, 300-399, 400-499, And 500+ files)
REQUIRED ATTACHMENTS
11- Form of Proposal (Attachment A)
- Form HUD-5369-C
- Form HUD-5369-A
- Profile of Firm Form (Attachment B)
- Proposed Services
- Managerial Capacity/Financial Viability/Resumes
- Client Information
- Equal Employment Opportunity Statement
- Subcontractor/Joint Venture Information
- Other Information
- Proposal Fee Sheet (Attachment D)
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Columbus, Ohio
Questions about this RFP
How do I respond to this RFP from Columbus Metropolitan Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Andrea Quinichett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Columbus Metropolitan Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Quinichett at (614) 421-4434. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete Annual recertifications across various volume tiers (1-99, 100-199, 200-299, 300-399, 400-499, And 500+ files). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (25 points), Demonstrated Experience & Capacity (35 points), Qualifications (15 points), Management & Marketing Plan and Reporting (15 points), Overall Quality and Professional Appearan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbus Metropolitan Housing Authority?
All active and historical solicitations from Columbus Metropolitan Housing Authority are tracked and searchable. As a local housing authority agency, Columbus Metropolitan Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal (Attachment A), Form HUD-5369-C, Form HUD-5369-A, Profile of Firm Form (Attachment B), Proposed Services, Managerial Capacity/Financial Viability/Resumes, Client Information, Equal Em. Review the full document from Columbus Metropolitan Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, Ohio. Review the full solicitation for detailed scope requirements.