Clay County HVAC System Upgrade at Clay County Health Department - 24/25-072
Clay CountyCounty · Clay County, FL- Due
- Apr 25, 2025
- Deadline passed
- Posted
- Mar 27, 2025
- Primary contact
- Jim Harsey
- (904) 679-2163
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THE 30-SECOND BRIEF
The Clay County Board of County Commissioners is soliciting quotes from qualified contractors for the replacement of an existing 5-ton Carrier split system with a new, more efficient 5-ton Carrier heat pump split system at the Clay County Health Department located in Fleming Island, FL. The project includes the removal of the old HVAC system and the installation of new components, specifically an air handler, heat pump condenser unit, 10kW heat strip, and auxiliary safety features such as a drain pan and safety switch. The new system must be connected to the existing copper lines, ductwork, and electrical infrastructure. Quotes are due by April 25, 2025.
Air handler, Heat pump condenser unit, 10kW heat strip, Auxiliary safety features like a drain pan and safety switch
SUMMARY
The Clay County Board of County Commissioners is soliciting quotes from qualified contractors for the replacement of an existing 5-ton Carrier split system with a new, more efficient 5-ton Carrier heat pump split system at the Clay County Health Department located in Fleming Island, FL. The project includes the removal of the old HVAC system and the installation of new components, specifically an air handler, heat pump condenser unit, 10kW heat strip, and auxiliary safety features such as a drain pan and safety switch.
The new system must be connected to the existing copper lines, ductwork, and electrical infrastructure. Quotes are due by April 25, 2025.
REQUIRED DELIVERABLES
4- Air handler
- Heat pump condenser unit
- 10kW heat strip
- Auxiliary safety features like a drain pan and safety switch
- Submit to
- https://procurement.opengov.com/portal/claycounty/projects/154718/document?projectId=24/25-072
- Scope location
- Fleming Island, FL
Questions about this RFP
How do I respond to this Quote from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 25, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://procurement.opengov.com/portal/claycounty/projects/154718/document?projectId=24/25-072. For questions, contact Jim Harsey.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Clay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Harsey at (904) 679-2163. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air handler, Heat pump condenser unit, 10kW heat strip, Auxiliary safety features like a drain pan and safety switch. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fleming Island, FL. Review the full solicitation for detailed scope requirements.