Clay County - Fleming Island Library HVAC Replacement Project - 24/25-081
Clay CountyCounty · Clay County, FL- Due
- Jun 5, 2025
- Deadline passed
- Posted
- May 1, 2025
- Primary contact
- Jim Harsey
- (904) 679-2163
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SUMMARY
Clay County requests bids from qualified contractors for the demolition, removal, and replacement of eight split HVAC systems and associated components at the Fleming Island Library.
The work includes removing existing air handling units, condensing units, copper line sets, electrical disconnects, and thermostats. Contractors will install new Carrier heat pump split systems, Eco-bee smart thermostats, auxiliary drain pans with switches, and updated electrical infrastructure. The project also includes installing a new Mitsubishi mini-split 2-zone system with electrical service for two office spaces. Bids are due by June 5, 2025.
REQUIRED ATTACHMENTS
4- Bid bond
- EFT form
- W-9
- Performance and payment bond
- Submit to
- https://procurement.opengov.com/portal/claycounty/projects/161587/document?projectId=24/25-081
- Scope location
- Green Cove Springs, FL
Questions about this RFP
How do I respond to this Bid from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/claycounty/projects/161587/document?projectId=24/25-081. For questions, contact Jim Harsey.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Clay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Harsey at (904) 679-2163. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, EFT form, W-9, performance and payment bond. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Green Cove Springs, FL. Review the full solicitation for detailed scope requirements.