CITY OF SOUTH PASADENA REQUEST FOR PROPOSALS (RFP) REFUSE & WASTE CONSULTANT SERVICES FY 2022-2023
City of South Pasadena, City of South Pasadena, CA·City
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- Primary Contact
- H. Ted Gerber
- Duration
- 6 months
- Scope Location
- South Pasadena, California
- Submission Address
- Planet Bids website
SUMMARY
The City of South Pasadena is seeking proposals from qualified professional services firms experienced in refuse and waste/wastehauling consultant services. The selected consultant will assist the City in amending its current exclusive refuse service agreement and negotiating rates with its current exclusive refuse wastehauler, considering desired service adjustments and regulatory requirements, such as SB 1383.
EVALUATION CRITERIA
Firm's ability to provide services meeting requirements, responsiveness, qualifications, past experience, and fee.
REQUIRED DELIVERABLES
Review existing refuse service agreement, analyze contract terms, review rate calculations, evaluate agreements with comparable cities, provide recommendations for modifications, assist in negotiations, analyze cost-benefit, calculate organic waste product quantities, evaluate procurement targets, recommend modifications to services, develop performance clauses, assist in rate negotiation sessions, and present findings to City Council.
REQUIRED ATTACHMENTS
Cover Letter, Background, Staff's Experience & Availability, Sub-Consultant's Experience & Availability, Project Controls, References, Acceptance Statement, Proposal Exceptions, Fee Proposal/Schedule, Sample Professional Services Agreement.
REQUIRED STAFFING ROLES
Project Manager, Project Engineer, Sub-consultants
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of South Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Planet Bids website. For questions, contact H. Ted Gerber.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's ability to provide services meeting requirements, responsiveness, qualifications, past experience, and fee." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of South Pasadena?
All active and historical solicitations from City of South Pasadena are tracked and searchable. As a city agency, City of South Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Background, Staff's Experience & Availability, Sub-Consultant's Experience & Availability, Project Controls, References, Acceptance Statement, Proposal Exceptions, Fee Proposal/Schedule,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of South Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of South Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is H. Ted Gerber. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Pasadena, California. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Project Engineer, Sub-consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Review existing refuse service agreement, analyze contract terms, review rate calculations, evaluate agreements with comparable cities, provide recommendations for modifications, assist in negotiations, analyze cost-benefit, calculate organic waste product quantities, evaluate procurement targets, r. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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